Participatory Ecological Land Use Management (PELUM) Association, a regional network is looking for a dynamic and experienced candidate to fill the position of Office Administrator for the network at the earliest possible time. The person will be reporting to Finance and Administration Manager (FAM). The PELUM Association Regional Offices will be located in Kampala, Uganda. The description of the position and preferred candidate is summarized below.

JOB DESCRIPTION – Office Administrator
LOCATION: PELUM Association Regional Secretariat in Kampala, Uganda
POSITION STATUS: Full Time (Renewable Contract)
JOB INCUMBENT REPORTS TO: Finance and Administration Manager PELUM Association
REPORTING TO THIS POSITION: Drivers, Security guards, Office attendant

QUALIFICATIONS/EXPERIENCE
• BSc/BA in office administration or other relevant field is preferred or Diploma in communication and three years’ experience in office administration
• Good command of written and spoken English highly preferred.
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles is a plus
• Minimum of 3 years’ experience in office administration of a medium size NGO, Private Sector, including Donor funded projects.
• Must be matured, above 25 years of age.
• Qualifications in secretarial studies will be an advantage
• Basic accounting / Financial management Knowledge and previous experience working in areas of communication is an added advantage

COMPETENCIES AND ATTRIBUTES
• Excellent team working skills.
• Versatility, and the ability to multi-task.
• Proven written and oral communication skills, Filing / paper management, bookkeeping, typing, equipment handling, customer service skills, research and documentation skills,  Self-motivation.
• Exceptional motivator, with ability to foster relations among colleagues with ease.
• Excellent administration, financial, management and communication skills.
• Exceptional negations and interpersonal skills.
• Excellent analytical skills and creative thinking.
• Innovative and committed to results.
• Flexibility, open management style and ability to make decisions under time pressure
Ability to fit in a multi-cultural working environment

RESPONSIBILITIES:
Leadership
• Support achievement of organizational goals and objectives.
• Provides leadership to all administrative support staff.
• Support realization of a healthy relationships with key stakeholders.
Administration
• Assists in planning and arranging events, handles Petty cash expenses and billing cycles, Manages reception area and handle visitors. Answers phone calls and transfers them as necessary.
• Coordinate office activities and operations to secure efficiency and compliance to Organization policies
• Supervise administrative staff and assign responsibilities to ensure performance
• Manage agenda/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Assist colleagues whenever necessary