Position Title : Project Assistant (DRR &WASH)
Reference No : SVN/UG/005/2021
Duty Station : Bidibidi, Uganda
Classification : General Services, GL5
Type of Appointment : Special Short-Term Contract, 6 Months (with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 09 September 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates

Background and Context:
The International Organization for Migration (IOM) is committed to ensuring orderly and humane governance of migration, promoting international cooperation on migration issues, and assisting in the search for practical solutions to migration issues.
Under the overall management of the Uganda Chief of Mission and the direct supervision of the DRR Project Manager, the incumbent will be responsible for providing field based program and administrative support to the day-to-day operations of the Greening Humanitarian Responses Through Recovery, Repair, And Recycling of Solar Products In Camps” project and Emergency Preparedness and Response Unit in Bidibidi Refugee Settlement, Yumbe District. The incumbent will be performing the duties below:
Provide support to the E-waste Project and Emergency Preparedness Unit by:
1. In coordination with the DRR Project Manager, support the implementation of the day to day field related activities of the “Greening Humanitarian Responses Through Recovery, Repair, And Recycling of Solar Products in Camps” project, including Emergency Preparedness and Response related interventions in Bidibidi Refugee Settlement, Yumbe District.
2. Assist in verifying that the program work-plans and budgets are followed and set goals are met within the timeframe, in coordination with the Supervisor.
3. Participate in coordination meetings at the district and national levels, in coordination with the Supervisor.
4. Report regularly to the DRR Project Manager and IOM HQ ECHO Focal Person on any issues relating to the smooth implementation of the project. This includes drafting of program summaries and reports as may be required.
5. Establish and maintain accurate and complete records of all programmatic reports, equipment and supplies received, stored and distributed to implementing partners and project sites.
6. Support the DRR PM in the monitoring of the project budget, disbursement and liaise with RMU for timely charging and any reconciliation whenever necessary.
7. Liaise with colleagues, including the Public Information officer, Program support Unit and provide support to the promotion of IOM activities in Uganda, including press releases, reporting, website content, and any other related documentation.
8. Support in exploring any new project ideas pertaining to DRR/DP and related thematic area
9. Undertake duty travels, as necessary.
10. Perform any other duty within the incumbent’s capabilities as assigned by the Supervisors.

Required Qualifications and Experience
Education
• Completed Bachelor’s degree social/Political Sciences, International relations, Business administration or a related field from an accredited academic institution with 3 years of relevant professional experience.

OR
• Completed High school diploma from an accredited academic institution, with five (05) years of relevant professional experience.
Experience
• Prior experience in project management of emergency project.
• Previous experience under IOM or UN resettlement, repatriation and other similar programmes within refugee setting will be an asset.
• Proficient in computer software: Microsoft Office (Outlook, Words, Excel, power point and Internet Explorer).
• Strong interpersonal and communication skills including influencing, negotiation and coaching
• Ability to work well in an international environment with people from diverse backgrounds and cultures
• High level of computer literacy
• Self-starter who can work independently under pressure.
• Excellent problem -solving skills and eye for detail
• Excellent organization skills;
• Analytical and creative thinking.

Languages
Fluency in English and working knowledge of other UN languages is an advantage.
Required Competencies
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies
The incumbent is expected to demonstrate the following behavioral competencies:
1. Accountability- Takes ownership for achieving the organization’s priorities and assumes responsibility for own action and delighted work.
2. Communication – Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
3. Teamwork – Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
4. Delivering results – produces and delivers quality services in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
5. Managing and sharing knowledge– Continuously seeks to learn, share knowledge and innovate.