Job Identification: 3123
Apply Before : 09/17/2021, 08:00 PM

Role and responsibilities
The purpose of the Procurement Technical Assistant to provide necessary support in different procurement process including coordination with all concerned departments for completing procurement, preparation of bid solicitation documents, processing of payments, pre-qualification of vendors, framework agreements etc.

Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
1. Organize all Procurement process and ensure adherence with NRC policies, tools, handbooks, guidelines and donor regulations.
2. Provide suport in preparation of solicitation documents by making photocopies, scanning of documents and gathering of quotations from the market as per supervisor’s instruction;
3. Assisting Procurement Team in bid opening process and preparation of files with labeling for bid evaluation meetings;
4. Make sure that Procurement files are maintained as per NRC procedure;
5. Receive and handle all authorized supply requests for items to be procured, and carry out procurement processes under the supervision of Logistics Manager as per NRC procedures.
6. Support requesting department in raising Purchase Requisitions (PRs) by making sure that the PRs are raised as per approved procedure and authorization table, before receiving them for further procurement process;
7. Coordinate with the supplier and NRC Warehouse staff on delivery of items. Follow up on Goods Received Note (GRN), Way Bills, Completion certificates and Invoices after delivery;
8. Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of NRC;
9. In case of partial delivery of goods, ensure that back orders are followed up and finalised in the shortest possible time.
10. Identifies possible delays in ordering and makes sure all issues are flagged with the line manager to ensure appropriate action can be taken.
11. Plans and carries out price survey and market analysis of suppliers’ in co-ordination with Logistics Manager.

Generic professional competencies:
• Bachelor’s degree in Supply chain/Procurement/Logistics
• At least two years’ experience from working as a logistician in a humanitarian/recovery context
• Good knowledge of logistics systems and forms
• Previous experience from working with an NGO in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Strong sense of personal integrity and commitment
• Must be fluent in English, both written and verbal
Only Ugandan nationals are encouraged to apply.
About Us
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment.