Grade: 7 (N)
Level: Function Manager
Department: Administration
Location: Kampala, Uganda

Primary Purpose
This position is responsible for the administration and management of staff welfare and supports recruitment including conducting (QC) quality control of HR documents and procedures. The HR Officer operates as a generalist and carries out responsibilities in the following functional areas: departmental development, Human Resources Information System (HRIS), supports recruitment and retention, employee relations, training and development and benefits administration. The HR Officer manages the administration of the human resources policies, procedures, and programs. The Human Resources Officer
coordinates implementation of services, policies, and programs through Human Resources staff.
Supervision
This position reports directly to the Management and Training Coordinator and technically to Human
Resources Manager.

Essential Duties
• Develop, update and ensure effective implementation of new hires on-boarding and training programs.
• Conduct new hire onboarding ensuring the new hires have understood the policies and procedures, sign offs and other onboarding materials.
• Conduct quality check before a new employee reports to work by verifying the Certificate of Good
• Conduct/Police Clearance Certificate/MIE and conduct background checks and Hire right for international staff.
• Ensure timely and accurate entry of employee data regarding initial hire, transfers, promotion and terminations, on to the established Human Resource Information Systems (HRIS), and ensure the same is captured in the payroll system.
• Work with HR Assistant to ensure staff list (for CWS Africa staff) is up to date when there has
• been staff changes (new hires, promotions, deletions, etc. and save the same on the file server by end of every month.
• Ensure statutory documents are provided and relevant forms filled by the new hire.
• Administers staff pension scheme, ensuring completeness of relevant documents and liaising with finance payroll processing contact and fund administrator. Ensure pension forms have been submitted to the fund administrator before the payroll is paid.
• Work with unit heads in regards to updating the JDs, placing adverts and take through the entire recruitment and hiring process including participating in interviews.
• Prepare staff contracts and monitor expiry of the same. Liaise with managers/head of units to update them of the same.
• Work with your supervisors, to identify and notify staff in advance of the contracts that are not being renewed.
• Oversee CWS Africa staff medical and other insurance coverage. This includes but not limited to enrolment, deletions, issuance of medical cards, trainings, debits, credits, evacuations.
• Ensure field staff and any other traveling staffs are informed of the relevant travel vaccinations
• to be taken and facilitate the same for a group.
• Establish schedules for all medical and other insurance renewals, monitor and record timelines.
• Maintain an accurate staff/dependent medical list on monthly basis and update payroll office on the deductions to be made.
• Keeps a track of payments made to the different insurances on yearly basis. Share the payment report on quarterly basis.
• Work with HRM to ensure international staff/dependents have been enrolled on medical and other insurances accordingly and provide support to international staff in Africa.
• Develop process flow of all relevant HR processes and procedures including SOP and conduct training of the same.
• Track applicant flow, maintain eligibility list (in liaison with hiring manager) of qualified candidates for future consideration, help collect and analyze recruitment data.
• Perform other duties that may be assigned to ensure effective administration of CWS Africa
• Human Resources section so as to meet the program’s objectives and maintain high professional standards.

Qualifications
Education:
• Bachelor’s Degree in Human resource management or related field
• Higher Diploma in Human Resource is strongly preferred.
Experience:
• Eight (8) years of paid work experience required.
• Two (2) years’ work experience in a HR position in a busy HR office is required.
• One (1) year experience managing medical and other staff insurance covers preferred.
• One (1) year managing recruitment both nationally and internationally preferred.
• Previous experience working with an International NGO strongly desired.
• A member of Human Resource Management association or related preferred.