Reporting to: Base Manager
Location: Rhino Camp

Overall purpose of the role:
The main purpose of this position is to provide timely warehouse and fuel management services for field operations and ensure DRC/Donor policies regarding warehousing and fuel management are adhered to.

KEY DUTIES AND RESPONSIBILITIES
Warehouse management
• Receive goods procured into the warehouse after verification by requesting unit or person
• Sign and file copies of all Goods Received Notes (GRNs), Waybills, delivery notes as appropriate
• Present the invoice, GRN, delivery note to procurement unit for processing of payment request
• Properly store the goods in the warehouse and open a bin card for the stock
• Record all receipts and dispatches on the stock card
• Carry out monthly stock counts on at least 10 items of stock
• Ensure all dispatches from the warehouse have proper authorization and documentation
• Issue goods out of the warehouse and record on appropriate documentation
• Ensure the warehouse is in a clean and tidy state
• Enter all receipts, dispatches, losses and adjustments in a timely manner
• Receive and check distribution plans, ensuring they are fully approved and correctly and entirely completed prior to dispatching
• Verify the correct goods and quantities have been loaded for dispatch in line with good warehouse practices
• Ensure only authorized personnel enter the warehouse and keys are safely kept
• Submit warehouse reports on time
Fuel management
• Receive bulk fuel and reconcile any variances
• Inform Support Services Manager on fuel variances on delivery so that credit notes are requested from suppliers
• Take regular dipstick readings of the fuel in the tank
• Fuel approved vehicles which present authorized fuel request vouchers
• Timely report any problems with the fuel dispensing unit
• Request for fuel replenishment at the reorder level and ensure fuel does not run out
• Regular update of the fuel utilization report with accurate information
• Reconciliation of fuel bought on cash and through the fuel card system
• Filing of all fuel vouchers and acquittals for review by the Support Services Manager
• Submit fuel utilization report on time
Asset management
• Update the asset list for all motorized equipment other than vehicles and all non-electrical equipment
• Ensure custodian of assets are recorded for all motorized equipment and non-electrical equipment

Experience and technical competencies:
• 1 to 2 years’ experience in a similar role
• Previous experience with Non-Governmental Organization in similar/related position is an asset;
• Good command of English language
• Good interpersonal, communication skills and ability to communicate with stakeholders at all levels;
• Ability to work under pressure;
• A team player and the ability to work with minimum supervision;

Education:
• Degree in transport and logistics, stores, warehouse management, supply chain or relevant field.

Languages
• Fluency in English.
• Fluency in local languages would be an asset.