SeaOwl Energy Services is a specialist provider of integrated services and project management solutions within the Energy and Renewables industries. We provide global workforce solutions to the Construction, Energy, Extractives, Logistics, Mining and Manufacturing sectors worldwide. SeaOwl Energy Services offers a full range of staffing solutions, including: Contract; Recruitment Services; Managed Solutions; and Consultancy/Contingent Work Force. On behalf of our Client in the Extractives sector, we are looking for competent individual(s) to fill the following position:

Job Title: Head of HR – UG
Reports to: EACOP Deputy Managing Director (n+1);
EACOP Managing Director (n+2)

Job Dimensions
Effective development and implementation of HR processes for Uganda

Context and Environment
• EACOP is a major and complex pipeline project, with a significant number of challenges
• EACOP is a newly created company for which processes and supporting systems need to be developed.

Activities
Administration
• Supervises all activities related to Administration for employees
• Manages the development and implementation of the HR Information System
• Manages the secure and effective use of the HR Information system within the UG Branch,
• Ensures the efficient retention and confidentiality of all HR documents, ensuring ongoing simplification and eliminating duplication.
• Contributes to, initiates and issues reports required by management as appropriate.
• Participates proactively in the Local staff and Expatriate staff consultative committees; scheduling and organizing meetings, researching and delivering the responses to requests/queries received, completing the MOM and circulating these to participants.

Mobilization/Demobilization:
• In charge of mobilization and demobilization of employee (internal and contracted): explain and handle all administrative formalities / processes upon arrival and departure of the new employee (internal and contracted) in liaison with the other support services for offices, IT, etc
• Holding mobilization and demobilizations meetings with employees (internal and contracted) Process:
• Develops core processes (HR Policy Manual etc.) and any new processes as required.
• Ensures that relevant Company Management System documents (Policy manuals & procedures…) are developed, updated, published and consistent with company CMS requirements.
• Design and maintain process documentation for the onboarding and off boarding

Health and Life Insurance Plans
• Develops, coordinates and follows up the Health and Life Insurance Plans for future local employees.
• Works closely with Contract & Procurement Department for contracts matters relating to these plans

Compensation and benefits
• Focal point for C&B activities within the country with strong awareness of unique local requirements
• Works closely with Contract & Procurement Department for contracts matters relating to the outsourcing of the Payroll.
• Future – Supervises and approves the monthly payrolls for local employees, ensuring that eligible staff receive the correct remuneration at the appropriate time and identifying and implementing system improvements as required.
• Future – Prepares or verifies all final settlements for local staff

Accountabilities
The job holder is responsible to
• Ensures that an exemplary level of HR administrative services is provided to staff and management.
• Guarantees the privacy and confidentiality of administrative and payroll data.
• Ensure an efficient implementation of the national HR requirements

Qualification and Experience:
• Bachelor’s degree in Human Resources or equivalent qualification
• 10 years in HR administration with at least 5 years as HR team manager in a company of at least 150 employees

Technical Competencies:
• Knowledge of Ugandan labour law, local and Group C&B practices, HR rules and processes.
• Mastery of Microsoft Office Products, particularly Word, Excel and Teams.
• Mastery of Power BI advantageous.

Behavioral Competencies:
• Strong interpersonal and communication skills.
• Analytical and computer skills
• Solid knowledge of labor law requirement, payroll management and labor contracts.
• Proactive, autonomous, tactful, organized, customer-service oriented, able to work under stress and meet deadlines.
• Creates and maintains good relationships with local institutions (e.g., Schools, Colleges, Business associations).
• Ability to communicate well and interact positively with staff even in difficult situations.

Other Competencies:
Proficiency in English essential