The Accounts Officer is responsible for timely and accurate processing of project and transactions; preparation of timely and accurate project financial journal reports and invoices; payables management and applying project financial closeout procedures.

Key Responsibilities

• Verify the accuracy and authenticity of accountabilities and other support documentations and approvals and support in the payments processing
• Prepare or review monthly journals analyzing financial information used, general ledger accounts, cost centres and project codes for posting in NAV Microsoft Dynamics.

• Review accounting documents to ensure accuracy of information and calculations and make or direct correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiencies can be achieved
• Carry out monthly closing process and reconciliation of general ledger accounts such as Bank/Cashbook reconciliations, payable and receivable accounts reconciliations.
• Support in the compilation and filing of statutory taxes and other statutory deductions legally liable to the institute.
• Perform periodic asset verifications, cash counts and stock counts at IDI and/or field offices
• Verify the accuracy and completeness of Transaction Details in NAV Microsoft Dynamics before forwarding to the Grants Management Unit for report preparation.
• Responds to enquiries and checks accounting transactions to locate and resolve discrepancies.
• Liaise with the Grants section to provide project financial reports that satisfy donor requirements.
• Prepare variance and other financial analyses of project accounts, as requested by the Finance and Operations Manager.
• Coordinate the Quarterly VAT Compilation by the Accounts Assistant.
• Assist the Grants Management Unit with relevant information to enable the preparation of informed project budgets.
• Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
• Ensure that all documents are archived and maintained safely and securely for the periods indicated by project and grant sponsors.
• Assist the Senior Accountant obtain support documents, prepare analyses of project accounts for IDI’s mainstream and projects specific audits.
• Ensure all paperwork is properly archived at the end of each audit.

Person Specification

• A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
• ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
• At least 2 years of progressively responsible experience in professional accounting or auditing is required.
• Demonstrated experience in working with and managing Sub-grantees
• Knowledge and understanding of generally accepted accounting principles (GAAP) and IFRS
• Demonstrated skills in developing and managing budgets and fiscal control principles
• Demonstrated skills in developing and monitoring systems and capacity building of external stakeholders
• Relevant skills in automated accounting software systems and database spreadsheets
• Good communication, organization and management skills
• Understands client confidentiality and exhibits a high level of ethical conduct
• Good interpersonal skills and can work in a team
• Has basic computer literacy including word processing, excel, the internet and PowerPoint.