The position holder will provide finance, administrative and secretarial support to the project office, staff, and project consultants as appropriate. He/She will participate in the drawing of periodic work plans/budgets in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment.  Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.

Key Responsibilities

• Support day-to-day project activities in the districts.
• Participate in drawing of periodic work plans/budgets-in relation to set out objectives and targets
• Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
• Prepare all mobile money requests and ensure timely payment processing
• Work with the project teams to develop monthly schedules and collaborate with the Fleet Management Assistant in allocation of vehicles to support project activities
• Support in the management of project resources such as human resources, finances, vehicles among others.
• Prepare financial reports on a monthly, quarterly and annual basis.
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
• Managing inventory of assets and supplies, monitoring the critical level of stocks.
• Coordinate project operating units in resolving day-to-day administrative and operational problems.
• Maintain a record of all schedules and minutes for meetings at the field offices
• Ensure that staff are aware of any important communications from time to time
• Ensure a smooth running of day to day activities by ensuring that project staff by ensuring availability of key supplies.
• And any other duties as reasonably assigned.

Person Specification

• A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
• Minimum of three years experience working in finance in a public, private sector or international NGO environment
• Working experience in institutional development, project management and conversant working with MOH systems.
• Experience in managing US government funds (rules and regulations) will be an added advantage
• Basic accounting and book keeping skills
• Excellent communication, organization and management skills
• Excellent interpersonal skills and can work in a team
• Has basic computer literacy including word processing, excel, the internet and PowerPoint.
• Ability to work independently and with minimal supervision