Managing the Procurement and Logistical Supply System and Strategy of the MOH-CDC COAG

Duties and Responsibilities:
• Monitoring the implementation of the procurement plan
• for the projects. Preparing bidding documents for acquisition of goods, works and non-consulting services under request for Quotations.
• Preparing Local Purchase Orders(LPO). Ensuring that Pre-bid/Pre-proposal meetings, evaluation meetings Contracts committee meetings and site meetings are properly planned and held as per schedule.
• Ensuring that bids/proposals are properly received and opened and a record of opening signed and kept on file.
• Participating in evaluation of bids or proposals and ensuring that evaluation reports are prepared and signed by evaluation Committee.
• Ensuring that submissions to the contracts committee are prepared and submitted two days before the meeting.
• Tracking expiry dates of contracts, bid securities advance payment guarantees and performance securities, advance payment guarantees and performance securities and ensure extension.
• Maintaining complete procurement files and records and ensuring safe custody, easy access and retrieval. Preparing monthly procurement progress reports.
• Monitoring and tracking contracts being processed, consult and work closely with contract managers to identify constraints or challenges or issues especially deviations from agreed procurement schedules.
• Coordinating with user departments for timely initiation of procurements.
• Performing any other duties that may be assigned by
• the supervisors.

Competences
• Ability to perform under minimum supervision
• Good leadership and Team Work Skills
• Good Communication and Interpersonal Skills Good Planning and organization Skills Proficiency in Microsoft word, power point, excel. Good policy analytical skills Familiar with basic technology including managing virtual meetings

Qualifications and Training
• Bachelor’s Degree in Procurement and Supply Chain
• Management, Commerce or related discipline
• Must have a full professional qualification in a
• Procurement field of study.
• Five (5)years working experience gained with a
• reputable Public or Private organization
• Good knowledge of PPDA guidelines and Regulations