Job Purpose:                          To plan, coordinate, and implement the logistics, procurement and administrative requirements of IRCU. Ensure that purchases, payments and reports are made in time, to support programs in the delivery of logistics while ensuring effective and efficient administration and management in line with policies, systems and procedures in IRCU.

Key Result Areas:

1. To provide leadership to the administration, procurement and logistics unit
2. To assist the organization in preparing the annual Procurement Plan
3. To develop and manage the administration, procurement and logistics unit’s budget and accounts
4. To perform routine administrative and general office duties according to professional standards and manage the field operations.
5. To plan and set annual targets for staff in the unit and the organization as a whole
6. To supervise and support staff in the Unit in their work
7. To submit regular reports on the unit to the organization
8. To initiate the recruitment and selection of suppliers in a timely manner in accordance with the Public Procurement and Disposal of Assets and Regulations
9. To propose Evaluation Committee for the Procurement committee for approval
10. To collect departmental procurement requirements and compile them into annual and procurement plans
11. To submit quarterly procurement requirements to the organization for approval
12. To prepare bid documents and recommend procurement methods to the Procurement Committee
13. To place orders with suppliers through the use of LPOs
14. To receive and open bids, coordinate the evaluation of bids and submit reports thereof to the Procurement Committee
15. To provide timely advice to the Secretary-General, the Procurement Committee and the senior management team on matters pertaining to procurements
16. To liaise with the Finance and Enterprise Development department to ensure the availability of procurement funds and that supplier are paid in time.
17. To develop appropriate systems, procedures and guidelines for the Procurement unit
18. To submit statutory and management reports as specified in the Procurement Regulations or as may be required by the Secretary-General
19. To manage the disposals of assets in accordance with the law and regulations
20. To supervise staff, assess performance and identify training needs and recommend appropriate training

 Qualifications and Experience:

1. Minimum of a Bachelor’s Degree in Procurement, Purchasing and Supply Chain Management or Business Administration (majoring in procurement)
2. Professional qualifications from the Chartered Institute of Purchasing and Supply (CIPS) or equivalent

1. Knowledge of Navision system

4. At least five (5) years of experience, two (2) of which in procurement management or in a similar position in a public institution
5. Strong communication and negotiation skills