Support the day to day administrative and logistical needs of the program, teams at district level. Support general administrative and clerical support including preparing letters and documents, receiving and sorting mail and deliveries, scheduling appointments.

Key Duties and Responsibilities:
• Supports general administrative and clerical support including preparing letters and documents, receiving and sorting mail and deliveries, scheduling appointments;
• Photocopy and scan documents as necessary;
• Maintain up to date tracking and filing system of relevant correspondence, incoming and outgoing;
• Manage the telephone and notify any failure or problems to the supervisor for remedial action;
Receive and attend to, in a professional manner, all office visitors;
Manage the official Notice Board and display official communications and promotional information in an attractive manner;
• Maintain the boardroom calendar;
• Serve as a back-up to the Office Assistant in the management of the stock of office supplies and ensure delivery to staff using the appropriate forms or documents;
• Make logistical arrangements for in-house meetings (meals, conference room bookings, supplies etc.);
• Compile lists of Community Structures and share with Human Resource Manager
• Actively participates in Collaborative, Learning and Adapting (CLA) processes in place within the project; and
Other tasks and duties relevant to the position as assigned by the Supervisor

Qualifications, Skills and Experience:
• Minimum of a Diploma in HRM, LGM or BA or other diploma or degree in a related field will be preferred.
• At least 2 years experience in a similar position;
• Should have professional demeanor;
• Excellent English skills (oral and written);
• Ability to demonstrate highest degree of confidentiality;
• Strong organizational and interpersonal skills and ability to work in a team-oriented setting;
• Working knowledge of standard office equipment, scanner and photocopier;
• Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required;
• Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure;
• Flexibility in working hours and ability to work under pressure.