The Job holder supports the supply chain function by liaising with assigned Métier Partners on a day-to-day basis (as guided by the C&P policies, procedures and SOX) by executing the following tasks;
Purchase Requisition Creation and follow up:
• Create all PRs for stock consumption, materials or services
• Create stock reservations
• Ensure the PRs are approved by the cost and Métier Partner in a timely manner
• Follow-up the progress of the PRs until they are transformed into POs and issued to suppliers
Follow-up the progress of the POs until the products and or services are received and invoiced
• Follow-up of the assigned Métier Partner Procurement Log.
• Ensure regular UNISOL quality controls to limit “fake” backlog and organize associated cleaning operations

Purchase Order type ZSV & ZTP Creation and follow up:
• Review scope of work developed by metier counterpart for completeness
Follow-up ZSV-ZTP strategy validation from Supply Chain Planner and Methods Team Lead
• Define target pricing including benchmarking and reference to frame agreements in place
• Define potential suppliers and by way of priority seek to ensure a competitive process
Manage the Request for Proposal and evaluation process
• Prepare Recommendation to Award and follow up it’s validation.
• Issue the PO and ensure they are properly placed in SAP

Create Call-Off Contracts (Contract Consumption documents) in SAP:
• Collect required information from the Métier Contract administrators in order to issue the Call off in time.
• Liaise with Cost Controllers to ensure Call Off Contracts are scheduled in accordance with the Metier work plan
• Ensure that the Call off matches the contract remuneration schemes and pro-forma invoices approved by the Métier Partner contract administrators.
Ensure the Completion Certificates are fully executed by the Métier Partner contract administrators at the end of a contract.
• Create Call Off Contracts in SAP from relevant and valid services agreements.
• Follow up and ensure clearance of pending invoices in relation with the accounting department

Participation in the Monthly Triplet (C&P, Finance & Technical Metier) Meetings:
• Perform the role of secretary in the Triplet Meetings including taking the Minutes of Meeting
Prepare all relevant documents for the triplet meeting including list of Active Contracts, Open POs, Open PRS, Metier Procurement Plan items, Due Diligence Tracker etc as guided by the C&P Triplet lead.
• Pick up for actioning especially upcoming workload for the Metier including creating respective PRs and Call off Contracts.

Participation in Contractors’ Service Quality Meetings (SQM):
• Liaise with Buyers/Contracts Engineers and Metiers to ensure SQMs for contractors
• in assigned Metiers are conducted regularly (especially for the strategic suppliers).
• Follow-up on all action points that arise from the SQMs and ensure they are closed.
• Follow-up on timely completion of Mitigation measures if any are required or recommended for respective Contractors during the Due Diligence exercise.
To follow up on all Vendor related issues including registration on NSD and review of Due Diligence

Communication
• Facilitate the internal communication between C&P and other entities of the affiliate for procurement matters
• Liaise with the TGP division about procurement activities and promote exchange of information internally in TEPU

The Job holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.

QUALIFICATIONS AND REQUIRED EXPERIENCE
Qualification:
• Bachelor’s degree in Procurement, Business or related field

Experience:
• 5 years’ experience in an engineering, business analytics or commercial role.
• Experience in contracts & procurement function in the Oil & Gas Industry is an added advantage
• Good knowledge of Supply Chain tools is also an added advantage.
• Good Interpersonal skills, Planning and problem solving oriented, strong coordination skills, excellent analytical and communication skills.
• Advanced level in Quantitative analysis, Contracts Competencies
• C&P tools advanced certification required.