JOB ROLE/ PURPOSE:
The Office Assistant will mainly maintain office welfare, manage and support daily activities in order to enhance office cleanliness and timely delivery of official correspondences and service delivery

PRICIPAL ACCOUNTABILITIES SPECIFIC ACTIVITIES
1. Office management
1. Manage office welfare and cleanliness to enhance staff well-being and tidiness of work environment
2. Maintain and arrange office furniture/equipment to ensure safety and security
Supervisor office cleaners to ensure tidiness and good hygiene
Prepare office tea and refreshments to improve staff well-being
5. Arrange venues for meetings and availability of equipment and welfare
6. Receive, record and distribute incoming documents to enhance proper accountability for official correspondence

2. Clerical support
1. Maintain record of incoming and outgoing mails to enhance easy tracking
2. Assist in clerical work; photocopying, binding, filing and scanning of documents
3. Weed and transfer semi-active documents to enhance good records management
Maintain and monitor office supplies to ensure adequate inventory levels and anticipate requirements
5. Purchase office items and submit timely accountability of disbursements
6. Maintain office supplies to determine and anticipate requirements
7. Provide other clerical support as may be assigned by Supervisor

PERSON SPECIFICATIONS
ACADEMIC QUALIFICATIONS
Essential
1. Uganda Advanced Certificate of Education; Diploma in Secretarial/Office & Information Management Studies; Business/Public Administration; Records and Office Management.

Desirable
1. Certificate in Computer Applications
2. Training in Customer Care and/or Public Relations
3. Training in Records management

KNOWLEDGE & EXPERIENCE
Experience
1. Minimum of 2 years proven experience in related position with a reputable organization

SPECIAL SKILLS & ATTRIBUTES
1. Knowledge of office cleanliness, records management
2. Organizational and time-management abilities
3. Good communication and interpersonal skills
4. Problem-solving and decision-making
5. Self-driven and flexibility to handle pressure