Reports To: Contracts Lead
Department : Upstream Project

Location: Kampala
Supervises: Direct : Indirect:
N/A N/A
Interacts/Interfaces with: Internal: External:
N/A N/A
Activities
• The Job holder liaises with Métier Partners and acts as a lead for contracts and procurement processes in accordance with C&P policies and procedures, and related communications for contracts by performing the following tasks;
• Work closely with the Duet counterpart to create the contracting dossier to develop a clear definition of contractual responsibilities and discuss the agenda:
• Validation of Contracting Strategies
• Preparation and Issue of Call for Tender (CFT) packages
• Negotiation and analysis of contractual and commercial bids
Preparation of Recommendations to Award /Amend (RTA) with Duet counterpart.
• Presentations to Contract Committee

Others:
• Apply E&P contracts templates and frame agreements or FALTC signed by Total Global Procurement (TGP)
• Adapt contract standards and templates to local conditions
• Provide professional advice and guidance to all contract owners/entities with respect to contractual matters
• Liaise with C&P Methods Team for C&P referential, reporting and statistics matters.

The Job Holder executes the following contracts activities.

1. Contribute to the validation of the Contracting Strategies through;
• Review scope of work developed by Duet counterpart for completeness and ensure alignment of the same with proposed contracting strategies.
• Schedule reviews of Contracts Committee presentations with Duet counterpart and relevant stakeholders prior to submission to Contracts Committee Meetings.
• Conduct prequalification exercises for bidders’ lists
• Define target prices including benchmarking
• Develop Tender evaluation plans including Contractual and Commercial criteria and support Duet counterpart / Métier Partner to develop a fit-for- purpose Technical criteria.

2. Preparation and Issue of Call for Tender (CFT) and Prequalification packages;
i. Prepare and issue the dossiers of;
• Requests for Information
• Requests for Proposals
• Prequalification
• Call for Tender (Invitations to Bid)
• In addition to the above, the Job Holder shall;
• Verify the alignment with H3SE clauses, company rules, procedures, instructions and applicable legislation prior to the issuance of tender packages
• Ensure the right contractual and commercial terms & conditions are included
• Use affiliate standard contracts or head office templates as starting templates during the drafting/ customization of contracts as applicable
• Review and negotiate contractual qualifications throughout the contracting process
• Conduct the detailed commercial bid analysis and negotiation to achieve the best value for money
• Prepare and issue Recommendations to Award, jointly with Duet counterpart to Contracts Committee
• Follow up and ensure all formal contract documentation is signed and closed out to completion, following approval from the Contracts Committee, the relevant authorities and partners
• Ensure all tender and contract documentation is stored and/or uploaded in the applicable contracts and procurement storage tools and locations as per applicable procedure(s) i.e SALSA, AGORA W Drive
• Conduct contracts handover process following conclusion of contract award and signature, to the contract holder in the Métier Partner
• Address, coordinate and process claims with the juridical, insurance, financial and contracting entities, as applicable
• Contracts administration: this shall include but not limited to;
• Monitor contracts status
• Administer contract variations/ changes/ amendments/ terminations/suspensions/supplier communications
• Conduct supplier performance reviews jointly with the contract holder
• Conduct contract close out process
• The Job holder adheres to the H3SE rules;
• Take the necessary measures to avert immediate threat of danger
• Exercising caution as necessary to avoid danger to persons and installations
• Ensure the applicable H3SE clauses are included in all contracts

Person Specification
Education, Training, Skills & Experience
Qualification: Bachelor’s degree in Procurement, Business or related field

Experience:
• Procurement professional qualification (CIPS) Bac+3 added advantage.
• Minimum 5 years’ experience in a contractual environment.
• An understanding of the main liabilities and indemnities that are required to be included in suppliers’ contracts.