Duties
• Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
• Assist in processing local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
• Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
• Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
• Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer¿s approval.
• Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
• Years of Experience / Degree Level
• For G4 – 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

Field(s) of Education
• Not specified.

Certificates and/or Licenses
• Not specified.

Relevant Job Experience
• Essential
• Not specified.

Desirable
• Field experience with UNHCR and/or with other humanitarian organizations is an asset. Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. High IT affinity and working experience of ERP systems.

Functional Skills
• UN-UN/UNHCR Administrative Rules, Regulations and Procedures
• IT-Computer Literacy
• IT-Enterprise Resource Planning (ERP)
• (Functional Skills marked with an asterisk* are essential)

Language Requirements
• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.