Overall purpose of the job:
To oversee the company’s overall administration functions, which includes working with senior management to make operational improvements and support human resource functions with focus on onboarding and staff welfare.

Duties and responsibilities:
• Ensure that company policies and procedures are followed, such as ensuring that all office supplies are ordered in a timely fashion to avoid running out of supplies.
• Oversee planning and organizing meetings and events such as conferences or social events for clients or employees.
Establish and maintain relationships with clients, vendors, and other partners.
Ensuring that company brand guidelines are followed for all forms of communication.
• Manage company’s Corporate Social Responsibility.
• Actively engage with relevant functional departments to ensure functions are properly aligned to support Company’s business interest’s content review, submission and date enforcement.
• Provide support in hiring decisions, including conducting interviews and background checks on potential employees.
• Ensure the safety of personnel and property of Medical Access.
Design and implement administrative procedures that will ensure compatibility with corporate practices.
• Create and maintain a diverse network of contacts on behalf of the Executive Office.
• Maintain an efficient central filling system and manage filing of office documents for both hard and electronic copies.
• Make travel logistic arrangement including processing of visas, flights reservations, hotel booking and airport transfers for project staffs and perdiem requisitions.
• Any other duties and responsibilities that may be allocated from time to time.

Qualifications and Competencies:
• 5-8 years relevant work experience in HR and administration under supply chain management or related field.
• Bachelor’s degree in human resource management, Business Administration, Social Sciences or any other related field
A Post Graduate Diploma in Public Administration and Management
• A Masters degree in Business Administration, Industrial Psychology, Public Administration and Management or any related field is an added advantage
• Knowledge of Human Resource Management and the Ugandan Labor Law
• Knowledge of Administration and best practices in corporate affairs.
• Proficiency of Microsoft Office and Outlook.