Position: Procurement Officer

Reporting to: Head Finance & Administration

Duty Station: Head Office

Application Deadline: 22nd January, 2025 before 5:00pm

Job Summary

The Procurement Officer is primarily responsible for handling the procurements and logistics at the Uganda Law Society.

Key Duties:

• Receive all Purchase Requisitions / Item Forecasts, review them for accuracy of the required information before onward processing.
• Ensure all procurements are fully and accurately documented and tracked which leads to easy tracing of procurement records.
• Support the sourcing process through issuance of RFQ, RFPs and other sourcing tools to respective vendors.
• Participate in invoice evaluations of offers received from providers (bid analysis and evaluation reports) Coordinate deliveries with suppliers, logistics team and requesters/clients in a timely manner.
• Participate in vendor performance reviews, market surveys and key procurement calendar activities.
• Maintain database of good and reliable suppliers for different categories of supplies, goods and works.
• Preparation and submission of periodic reports as required by the department.
• Perform any other duties as may be assigned from time to time.

Education and Qualifications:

• Degree in Procurement, Business Administration/Financial Accounting or Logistics related Program or equivalent (CIPS qualification will be an added advantage). Post graduate diploma in procurement is an added advantage
• At least 3 years prior experience of working in supply chain management in a multi-cultural environment.

Key Competencies

• Computer literacy and agility with collaboration tools
• Knowledge of QuickBooks
• Remains productive under pressure
• Good report writing skills
• Financial acumen, budgeting and cost control management.
• Integrity, confidentiality and the ability to accomplish tasks promptly under minimum supervision.