To provide administrative support to the Human Resources department in implementing HR strategies, policies, and procedures. The HR Assistant plays a key role in ensuring smooth HR operations and enhancing employee experience through timely support and coordination.

Key Responsibilities

• HR Administration
• Maintain and update employee records both in hard copy and HRIS.
• Assist in preparing HR-related documents such as employment contracts, confirmation letters, and disciplinary letters.
• Support with filing, scanning, and recordkeeping of personnel files and HR documentation.

• Recruitment, Onboarding & Offboarding
• Assist with job postings, scheduling interviews, and communicating with candidates.
• Assist in conducting reference and character checks for new joiners.
• Coordinate the onboarding process for new hires, including documentation, orientation scheduling, and induction.
• Coordinate employee offboarding.

• Leave & Attendance Management
• Ensure the implementation of individual annual leave plans in order to manage the leave liability.

• Employee Engagement & Welfare
• Support the coordination of HR events and staff welfare activities.
• Assist in administering surveys and compiling results.

• Learning & Development
• Assist in the identification and implementation of learning needs
• Ensure full utilization of the online learning platforms
• Maintain training records and attendance sheets.
• Assist in coordinating training logistics and compiling post-training evaluations.

• Employee Benefits Administration
• Assist in the efficient administration of employee benefits programs including Health Insurance, Group Personal, Group Life, Provident Fund, Employee meals etc.
• Timely address employee queries regarding benefits and assist with enrollment.

• Compliance & Reporting
• Ensure all HR practices comply with relevant labor laws and company policies.
• Support in preparing HR reports and analytics as requested.
• Carry out HR audits from time to time to ensure compliance.
• Perform any other duties as assigned from time to time.
• Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• At least 1–2 years of experience in a similar HR support role.
• Knowledge of labor laws and HR best practices.
• People Skills
• Collaborative Skills
• Analytical skills
• Knowledge of HR systems
• Strong communication skills with the ability to build positive work relationships with all stakeholders.
• High level of personal integrity
• Good planning and organisation skills
• High resilience, reliability as well as ability to multitask and handle multiple projects and manage deadlines.
• Attention to detail: the relevant little things really matter