Job Title: Procurement Officer
Organisation: UGAFODE Microfinance Limited (MDI)
Duty Station: Kampala, Uganda
Ref: HR/STAFF/VAC – 10/12/2025/5
About Organisation:
UGAFODE Microfinance Limited (MDI) is a registered financial institution in Uganda and is adherent to the Central Bank’s regulations and guidelines and was founded in 1994 to provide quality microfinance services.
Job Summary: Responsible for supporting the Manager Procurement & Administration in the management of UGAFODE’s purchasing processes for goods/services i.e. processing procurement requests, supplier selection, order evaluation, facilitation of approvals by the Procurement Committee, services’ evaluation and disposals.
Key Duties and Responsibilities:
· Budgetary controls: Reviews all user requisitions to ensure that purchases are made within the various cost centers’ set capital and Operational expenditure budgets.
· Evaluations: Evaluates suppliers and where applicable, negotiate offers from pre-qualified suppliers based on the Procurement Policy in a timely manner and at lowest total cost of ownership without compromising on quality standards.
· Receives purchasing instructions and raise LPOs in an accurate and timely manner and in line with SLA of user departments or outsourced clients
· Follows up orders placed with suppliers and update and or manages feedback with stakeholders.
· Ensures that detailed validation for all purchases/deliveries made by all suppliers is carried out based on the agreed quality standards and timelines to achieve value for money.
· Receives and implements instructions to review and update the contracts register.
· Receives and record suppliers’ invoices, attach delivery notes and copy LPO as evidence of delivery and approval of supply before forwarding to Finance for effecting payment.

Stationary Management (processing, validating and monitoring) all user requests (Head Office and the entire branch network) as well as budgetary monitoring and control.
· Document Management – Proper filling of official procurement documents and archival of non-frequently used files/documents with the registry or as policy directive.
· Reporting: Conducts daily/weekly monitoring for all Procurement service level agreements in place and reports on the procurement.
Qualifications, Skills and Experience:
· Minimum of Bachelor’s Degree in Procurement or Business Degree; CIPS or equivalent Procurement professional qualification
· At least 2 years’ work experience in Procurement, Administration, Contract and Supply Chain Management.
· High Ethics and Integrity.
· Good interpersonal skills and results oriented.
· A Strong analytical power and innovativeness.
· Strong Negotiation and Analytical skills.