To provides daily administrative and clerical support to an HR department, assisting with duties such as maintaining employee records, supporting recruitment processes like scheduling interviews and screening resumes, managing HR documentation and onboarding new employees.

Duties And Responsibilities

Recruitment and Onboarding

• Collaborate with the Human Resources Officer (HRO) to develop interview matrices for candidate screening.
• Schedule interview meetings as requested by the HRO.
• Invite shortlisted candidates for interviews.
• Provide feedback to interviewed candidates as directed by the HRO.

Time and Attendance Monitoring

• Prepare time and attendance records to support payroll processing.
• Provide monthly punctuality and attendance updates to co-workers.

Employee Development

• Support the performance management process through documentation, tracking, and follow-up of performance reviews and related actions.
• Maintain accurate employee records, including employment details, status changes, and other relevant data in the HR system.
• Represent the Human Resources department in meetings as required.

Front Desk Management

• Receive and make incoming/outgoing calls.
• Welcome and guide visitors appropriately.
• Perform clerical functions as needed.
• Ensure the reception area has an updated phone directory for all co-workers; coordinate with IT to update records for incoming and exiting staff.

Internship Program Coordination

• Receive and log all internship applications.
• Issue internship request forms to selected interns.
• Provide feedback to applicants.
• Participate in intern orientation sessions.

Continuing Professional Development

• Identify and pursue professional development activities relevant to the role.
• Maintain records of completed development activities.
• Engage with supervisors for mentorship and coaching to support ongoing professional growth.

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Occupational Health and Safety/ Risk Management

• Update the risk register and monitor implementation of actions items.
• Ensure ongoing training is done for risk management and continuous health &safety measures.
• Liaise with the IPC nurse to ensure all newly onboarded coworkers who have not received the Hepatitis B vaccine are identified and supported through the vaccination process.

Spiritual Ministry Participation

• Participate in the hospital’s spiritual ministry programs.
• Attend chapel services and departmental Bible studies with staff.

Education/Experience Requirements:

• First degree in Human Resource Management or any other related field.
• One-year experience in Human Resource office and front desk
• Computer knowledge in basic Ms Office, HRIS, e-mail and internet
• Exposure to Human Resource Information systems
• Experience and/or knowledge of the operations of Private Not for Profit (PNFP) most preferably a hospital setting.