About US:

The International Livestock Research Institute is an international agricultural research institute based in Nairobi, Kenya, and founded in 1994 by the merging of the International Livestock Centre for Africa and the International Laboratory for Research on Animal Diseases.

Job Summary:

The Finance Specialist will be responsible for providing overall support to a comprehensive array of finance and administrative operations, such as cash management, budget management reports, and payments administration.

Key Duties and Responsibilities:

Cash management

• Prepare the monthly bank reconciliation by 2nd of every month and follow up on any reconciling items.
• Prepare quarterly cash projections and seek the approvals before submitting to Head office for payment.
• Prepare monthly petty cash reconciliation and submit approved petty cash certificate to Headquarters by 2nd of every month including supporting documentation per policy
• Monitor expenses of the host organization’s account and ensure that invoices are submitted and paid on time as per hosting agreement between Bioversity and ILRI.

Reporting, budgets and workplans

• Ensure that expenses are coded correctly and charged to the correct project code
• Liaise with the host organization to obtain monthly report on time, review for accuracy, code and post in the financial system.
• Prepare monthly reports for country projects and submit to the country representative for review.
• Generate ageing report for staff and commercial suppliers, follow up on long outstanding items.
• Assist the country representative in budget proposal preparations.
• Coordinate with program managers to monitor spend rate for projects expenditures

Payments, Record Keeping and travel management

• Ensure that payments are fully supported as per institution policies
• Initiate the payment process and submit for approval.
• Book the payments in the financial system, attach soft copy of the supporting documents and notify the Finance Manager/Officer at the headquarters for posting.
• File copies of the supporting documents and submit the originals at the end of the month to the headquarters for filing.
• Review travel advance request for country staff and in accordance with policy and ensuring that all expenses are supported by receipts and scanned copies attached in the financial system (OCS).
• Coordinate with the Finance Manager at the headquarters to have country prequalified vendors accounts created in the financial system (OCS)
• Perform any other duties as assigned by the supervisor

Qualifications, Skills and Experience:

• The applicant must hold an advanced degree in Finance, Business Administration or related fields
• At least five (5) years of relevant experience in similar positions or in a closely related field
• Strong knowledge in budget management
• Wide knowledge in financial operations for the non-for-profit sector
• Ability to work independently with little supervision, but also lead and participate as a team member in accomplishment of duties.
• Possess excellent interpersonal and communication skills, good judgment and a high level of respect for confidentiality
• Strong attention to detail and maintaining a timely and efficient workflow
• Strong analytical skills
• Ability to establish trustworthy professional relationships
• A strong service orientation
• Excellent written and oral communication skills
• High level of computer skills, ability to handle complex situations and high volume of information

Desirable qualifications & competencies

• Professional Accounting qualification e.g. CPA, ACCA or equivalent
• Work experience in an international environment

Submit your CV and Application on Company Website : Click Here

Closing Date : 3^rd July 2020