JOB DETAILS:

Community Empowerment for Rural Development (CEFORD) is a not for profit Non Governmental Organization (NGO) in West Nile, registered with the National NGO Bureau; and operating in the West Nile districts.
Applications from suitable persons to be considered for appointment in the outlined position are hereby invited.
Title: Stores Manager (1 position)
Reports: Finance Manager
Location: Arua
Duration: 6 months with possibility of renewal
Job Purpose:
The role of the Stores Manager will be to implement the inventory system and maintain computerized records of all stock items of CEFORD in line with Supply Chain Policy. The position will also be responsible for coordinating the effective receipt, storage and eventual systematic dispatch of goods received in the warehouse ensuring that the stores are safely secured, avoiding spoilage and pilferage and ensures that stores records are properly kept to fully reconcile with the stocks in the Stores.

Duties and responsibilities

1. Receive and issue equipment, supplies and materials into/from stores using stores receiving, inspection and issuing procedures in accordance with signed MOU with the Donor- Danish Church Aid- DCA
2. Maintain proper records and store layout of stock items
3. Design and implement a mechanism for proper protection of stock against loss and damage.
4. Prepare monthly and quarterly inventory reports in accordance with Financial Procedures and Regulations;
5. Maintain proper records of all LPO copies from Procurement and match with suppliers’ invoices;
6. Periodically check and report damage or obsolete stores items;
7. Set stock levels and reorder levels and ensure availability of sufficient stocks;
8. Liaise with other relevant functions within CEFORD and DCA to ensure timely and efficient receipt and dispatch of goods from/to the warehouses and maintain timely and effective communication in support of program activities;
9. File all documents related to the stores receiving desk. These include purchase orders, goods receipt slip among others;
10. Supervise offloading to ensure that goods delivered as per the Purchase Orders sent;
11. Prepare a report on all variances (Shortages, excesses, damages) and circulate it to the relevant personnel;
12. Avail all relevant documents to users as they inspect goods received;
13. Prepare a goods received against the Purchase Orders and delivered items;
14. Liaise with transport section and purchasing department to dispatch all the requisitioned items to various destinations.
15. Handle any other activity assigned from time to time
16. Design and implement a mechanism for proper protection of stock against loss and damage.

Education qualifications

• Minimum Bachelor’s Degree in Procurement and Logistics, Supply Chain Management, Warehousing or a related field from a reputable organization
• Professional Course in Logistics, Ware Housing Management, Store Keeping or a related field will be an added advantage

Knowledge

• Knowledge of Inventory Systems;
• Navision knowledge will be an added advantage

Core Competencies and knowledge

• High level of Integrity
• Excellent communication and inter-personal skills with ability to pay attention to detail
• Ability to analyze Information,
• Equipment Maintenance skills
• Surveillance Skills,
• Inventory Control, Reporting Skills,

Only Online applications shall be received.

Indicate clearly the position applied for in the Subject.

Applications should include Cover Letter, Detailed CV and contacts of 3 referees including day telephone numbers, should be Emailed to:

[email protected]

Addressed to:

The Executive Director – CEFORD

P.O. Box 303

Arua

Due to large volumes of applications; only short listed candidates shall be contacted.

NOTE: Women are encouraged to apply.

Closing Date : 5th July 2020