Administrative Assistant at Infectious Diseases Institute
- Company: Infectious Diseases Institute
- Location: Uganda
- State: Kampala, UG
- Job type: Full-Time
- Job category: Administrative Jobs in Uganda
Job Description
Job Title: Administrative Assistant
Vacancy Code: AA X003
Reports to: Project Coordinator
Duty Station: Kampala with frequent travel to Gulu .
Role & Responsibilities
• The project administrator will assist in duties related to the TB REACH funded project.
• Assists coordinators with implementation of project-planning and problem-solving
• Assist the coordinators in developing work plans for the project
• Assist the coordinators coordinate any project related trainings
• Assist the coordinators organise and coordinate meetings with stakeholders and partners both in country and internationally
• Write minutes for meetings
• Ensure timely submission of reports
• Coordinate re-imbursements and payments for the project in-line with financial guidelines
• Assist the coordinators laisse with procurement to ensure timely requisition of supplies for the project
• Prepare quarterly reports as per the funders guidelines
• Any other duties assigned by the coordinators or principal investigator
Desirable skills & qualities:
• Excellent interpersonal and communications skills;
• Should be fluent in oral and written English.
• Should be a highly motivated person and should be able to work under a high workload;
• Competent in the use of standard office software;
• Ability to work in a team but also work independently.
• Ability to speak local language
• Flexibility to work long hours, which may occasionally extend beyond normal working hours in order to complete critical tasks.
Qualifications:
• Degree in health administration, health service management, , project management, public health or any related course :
• Previous experience in TB or TB/HIV related project management is desirable :
• Previous experience in TB or TB/HIV related project management :
• Proven knowledge in report writing and good written communication skills :
• Knowledge in project management and administration
Method of Application
Candidates that meet the above criteria and have what it takes to excel in these positions should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address not later than 20thSeptember 2020. Email your application and CV to [email protected]Key Notes:
1. IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process.
2. For this particular recruitment, preference will be given to internal interested candidates who meet the required specifications and have worked with IDI for a period of at least one year.
3. Make sure that your application letter, CV and certificates are attached as one PDF document.
4. Indicate the Vacancy Code as the subject line of your email.
5. Please note that if you DO NOT indicate the vacancy code as instructed above, your application will not be considered.
6. Any form of canvassing will lead to automatic disqualification.
7. Only shortlisted candidates will be contacted.
The Senior Human Resource Manager
Infectious Diseases Institute — IDI Knowledge Centre, Makerere University Main Campus
College of Health Sciences, Makerere University
P.O. Box 22418, Kampala, Uganda
