“Sometimes in Life there is that moment when it’s possible to make a change for the better. This is one of those moments.” Elizabeth Glaser
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric HIV/AIDS through research, advocacy, and prevention and treatment programs. We are a global leader in the tight against pediatric HIV and AIDS, working in 15 countries and at 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already HIV infected. Today, because of the highly successful work of the Foundation and its partners over the last 25 years, pediatric AIDS has been virtually eliminated in the United States and new infections in children have declined by 58% worldwide. EGPAF Uganda Country program scope involves: 1) the USAID Regional Health integration to Enhance Services in the South West Uganda project that aims to increase the availability, accessibility, and quality of integrated health services including HIV and TB prevention, care and treatment; maternal, neonatal, and child health services; family planning; nutrition assessment and counseling and support; malaria‘ prevention and treatment, and other primary care services. 2) ELMA-funded Unfinished business project that focuses on closing the Adult-Pediatric ART gap; 3) Catalyzing Pediatric TB innovations (CaP — TB) and 4) Drugs for Neglected Diseases initiative (DnDl); 5) New Horizons project focusing on ALHIV Treatment Access and 6) The Pediatric HIV Breakthrough Partnership (ViiV Project).
Applications are invited from suitably qualified and competent candidates for the following positions at the Foundation:
JOB TITLE: Procurement and Logistics Specialist
DEPARTMENT: Operations
LOCATION: Mbarara
Reporting Relation:
The Procurement and Logistics Specialist reports to the Associate Director of Operations
Job Summary:
The incumbent will be responsible for the day to day procurement and logistics processes of the foundation. The specialist will ensure that goods and services are competitively procured and in compliance with the donor(s), EGPAF and statutory regulations. The specialist will at all times seek maximum value for money for EGPAF and ensure that goods and services are procured in time and deliveries made according to agreed terms and conditions. He/she will be responsible for maintenance of accurate, up to date and complete records in required formats for all procurement transactions. in addition, the specialist will be responsible for ensuring that all invoices are properly supported and reviewed before submitting to finance for payment consideration. Further, this position will ensure that accurate procurement reports are prepared to support management decision making processes. .

Key Duties and Responsibilities:
• Carry out procurement processes in time and in line with EGPAF’s laid down policies, donor (s) regulations and applicable statutory provisions.
• Ensure that formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria are well prepared.
• Organize, moderate, and document procurement committee deliberations.
• Track orders and confirm system lead times, delivery dates. and costs.
• Ensure that the procurement processes are executed through EGPAF’s approved online system.
• Prepare weekly management procurement and logistics reports and any other ad hoc reports as may be required from time to time by the management.
• Ensure that all the vendors that EGPAF does business with are properly registered and are subjected to proper due diligence processes including Bridger watch list checks.
• Identify opportunities and implement actions aimed at achieving efficiencies in procurement and logistics processes.
• Advise/update the senior leadership and the procurement review committee on emerging procurement and logistics issues.
• Ensure that invoices are properly supported before payment consideration
• Facilitate good mutual business relationships with suppliers! vendors.
• Maintain up to date procurement documents filing system.
• Support the preparation of annual and ad hoo procurement plans processes.
• Conduct procurement compliance sensitization sessions with staff
• Perform any other relevant tasks that may be assigned from time to time by the supervisor

Required Skills, Knowledge, abilities and experience:
• Bachelor’s degree in Procurement and logistics management with a minimum of 5years’ hands on progressive experience in procurement and logistics preferable with an international NGO
• Ability to wont with limited supervision.
• Mandatory Relevant professional membership.
• Excellent written and verbal communication skills
• Hands on experience with ERP systems carry relevant procurement business solutions systems.
• IT sawy with Proficiency in Ms Office applications especially word and excel.
• Familiarity with USAID Rules and Regulations and Uganda procurement laws.
• Strong attention to detail, sound technical and analytical skills.
• Ability to take sound meeting minutes
• High level of integrity.
• Good time management skills and the ability to prioritize.
• Ability to take self-initiatives and solve problems.
• Ability to handle multiple and conflicting priorities, and work under strict deadlines.