Position Location: Kampala, Uganda
Reports to: Human Resources & Administration Manager
Reporting Position: Driver
Start Date: January 2021
About Lifewater
Lifewater International (Lifewater) is a Christian water development organization dedicated to effectively serving children and families by partnering with underserved communities to overcome water poverty. Motivated by our faith in Jesus Christ, we serve vulnerable populations as a demonstration of God’s gracious love for all people. Lifewater serves all people, regardless of religion, race, ethnicity, or gender.
Job Summary
The Administration Officer (AO) is responsible for providing administrative, operational, and logistical support to Lifewater (LI) country and program offices. This position is primarily responsible for ensuring that office administrative operations are functioning efficiently and effectively and are aligned to support attainment of LI goals. Supports general operations activities and day to day management of office operations equipment to ensure proper functioning/routine maintenance and supply stock management. Also takes care of general office hygiene in line with LI standard operating procedures. Ensure administrative and HR support are conducted according to LI policy, standard operating procedures, and good business practices, and that tasks are completed with a high level of quality and integrity. .

Duties and Responsibilities
Office Management
• Provides administrative support to ensure efficient operations of the office
• Assists with planning for and coordinating meetings, workshops, and training
• Administration of HR processes
• Prepare meeting minutes, documents, and reports when required
• Keep office stationery and handle distribution and keep a proper inventory of the same
• Coordinates team transport and accommodation (local and international travels)
• Ensuring efficient maintenance of the organization’s fleet of vehicles by coordinating repair/maintenance schedule of all motor vehicles/cycles
• Ensure compliance with national traffic laws and report accidents to Management and Insurance companies
Human Resources
• Assist with duties pertaining to recruitment and separation of staff
• Assist with the processing and monitoring of staff leave requests
• Ensure efficient record-keeping for all country program staff
• Prepare summaries and reports on staff as and when needed.
• Directs and supervises the Driver, office cleaning, and security service providers to ensure smooth operations in the field and country offices
Purchasing Duties
• Coordinates purchases and procurement of goods and services for programs
• Provide support in liaising with approved suppliers to ensure delivery/provision of quality goods and services
• Prepare local purchase orders for approved purchases
• Prepare comparative analysis of quotations and consolidate where possible multiple purchase orders
• Undertake procurement of goods and services following Management approval
• Ensure prompt delivery of goods and services to Kampala country office and field offices
• Undertake systematic and efficient filing of all purchase/procurement related documents
• Liaise with utility service providers and check the correctness of all invoices before approval for payment
• Perform any other administrative duties as may be assigned in relation to the activities of LI Uganda Program

Qualifications
• Bachelor’s degree in in Business Administration or in Public Administration, Social Sciences, or similar field
• At least 5 years of experience in HR and administrative tasks, of which at least 3 years are with an NGO setting
• Strong ICT skills especially Microsoft Office applications (MS Word, Excel, PowerPoint)

Capabilities
• Committed to regular Christian fellowships and motivated to serve those in need
• Should be a born again Christian, a servant leader, and able to adequately lead in contexts of denominational diversities
• Ability to prioritize a demanding workload and to work under minimal supervision
• Ability to deal with pressure and work quickly
• Good communication, diplomacy and problem-solving skills
• Ability and willingness to listen and share decisions and to take effective decisions
• Fluent in English, written and spoken
• Excellent planning and organization skills