To review and monitor the implementation of policies and procedures for general office administration, fleet, asset, and inventory management in line with the departmental mission.

Overall Responsibilities

• Monitor the implementation of a procedure of periodic travel planning by the cluster team, make consolidate organizational monthly & quarterly travel plan in alignment to appropriate vehicle scheduling and allocations
• Weekly vehicle allocations while giving feedback to the key stakeholders in line with Baylor-Uganda fleet management policy.
• Develop and monitor the implementation of the periodic regular service schedule for timely routine servicing and repairs of the motor vehicles and motorcycles.
• Prepare monthly trip reports, fuel consumption reports and vehicle repair and routine maintenance reports to management.
• Develop and monitor the schedule for all motor vehicles and motorcycles insurance and update the insurance claims file and e-data base in line with Baylor-Uganda fleet management policy
• Verification of all utility bills, security, cleaning and vehicle repairs with supporting documents to establish their completeness and accuracy before submission to finance.
• Provide administrative support during the management of micro procurements within the Region in line with Baylor Uganda regional procurement guidelines.
• Receive and Capture Vendor Invoices in Navision system. Support the finance team to timely capture cluster-based vendor invoices in Navision system and submit then to the regional office for review, posting and payment.
• Review and upload mobile money payments at cluster level in the system.
• Reconciliation of Vendor ledgers and provide feedback to the respective vendors on the invoices paid.
• Generate Withholding Tax certificates and share with the respective vendors.
• Timely accountabilities for the petty cash for the cluster office
• Review and implement the approved security controls and procedures and supervision of the security team.

Required Qualification, Experience and Competencies:

• ·         A Bachelor’s Degree (honors) in a business-related course or any degree oriented towards Administration.·         At least three (3) years relevant working experience in general office administration and fleet management in a reputable organization,
• 3 Years Relevant Experience