Position; Academic Registrar
Job Code; J22/11Apr/01
Location; MBALE UNIVERSITY COLLEGE
Department; Academic Registrar
Job Type; Full Time
Qualification; MASTERS
Pay Rate; CUM2
Duration; Not Specified
Travel; Not Specified
Posted On; 11th April 2022 01:00 PM
Closing On; 22nd April 2022 05:00 PM

Main purpose:
To maintain accurate and up-to-date admission and examination records.

Qualifications and experience:
1. Must have at least an M.A in Education Planning and Management, Social Sciences or Education related discipline.
2. Must have a Bachelors of Arts/ Science, Education or Social Sciences
3. Excellent Computer skills in Microsoft Word, Excel, Power point, Access etc.
4. Should have interpersonal relations and managerial skills.
5. Should have at least three (3) years experience in a similar position attained in an institution of higher learning.
6. A practicing Christian with unquestionable integrity, preferable of the Anglican Faith.

Key outputs:
1. Well considered and managed admissions.
2. Accurate and up to date records on admissions and examinations maintained.
3. Effectively coordinated registrations and clearance of students.
4. Efficient and effective time tables prepared and well-coordinated.

Main duties and responsibilities
1. Coordinating and supervising receipt and processing of application forms from students.
2. Liaising with Heads of Departments to plan and coordinate curriculum development for all programmes and courses taught at the university.
3. Planning, coordinating, maintaining and controlling university results, examinations and timetables.
4. Monitoring and coordinating the admissions and registration of students.
5. Ensuring that all students admitted at the University have the necessary qualifications.
6. Implementing academic policies and procedure approved by the Council.
7. Maintaining all records pertaining to each student and a data bank for all results for University students.
8. Liaise with HODs in ensuring that there are no exam leakages or malpractices.
9. Liaising with various Faculty Heads regarding to teaching staff, students performance and information on different programs.
10. Liaising with accounts department on clearance of fees and reconciliation of student numbers.
11. Ensuring that only students who have cleared their fees receive examination cards.
12. Coordinating the marking of examinations and making arrangements for external examination
13. Chairing Academic committee.
14. Act as a Secretary to the Senate.
15. Arranging for graduation ceremonies for all students.
16. Providing secretarial services to Senate and ensuring that Senate approves all results before they are released.
17. Performing any other official duties assigned by the Principal from time to time.