Administration, Finance and Logistics Officer (AFLO) – Uganda
Location: Kampala, Uganda
Reports to: Administration, Finance and Logistics Coordinator (AFLC), Uganda office
Deadline to apply: June 11th 2021.
Expected starting date: June 2021

About ASF:
Avocats Sans Frontières (ASF) is a development aid nongovernmental organization whose work focuses on giving access to justice and protecting the fundamental rights of all people with a focus on most marginalised groups.

Key Responsibilities Include
The AFL Officer will be in charge of accounting and financial management of FATE project that the organization is implementing in Uganda.

The Position’s Main Responsibilities and Tasks are:
Accountancy Management:
• Control the financial reports and the supporting documents submitted on a quarterly basis by the local partners implementing the FATE project and transfer them into the accounting system.
• Conduct regular review of all accounting journals and documents for the project for correctness and ensure that all are uploaded into the ASF accounting system on time.
• Review of all monthly staff and operational advances to employees and ensure that all expenses reports from operational advances are duly uploaded on the accounting system.
• Supporting in preparing accounting files to be shipped to Brussels office.
• Adhere to monthly end closer procedures and ensure all are followed on time.
• Logistics confirmation of all operational purchase requisition and supporting documents of the project.
• In charge of the annual closing of accounting for the project in compliance with ASF and the donor requirements
Treasury management
• Control the treasury requests of the project partners and validate transfers
• Perform monthly forecast for the project
Budget and financial management
• Analyze the budget follow-up of the project and provide regular reporting to the CAFL for decision making.
• Help in controlling multi-currency and multi-donor budgets.
• Prepare budgetary amendments to partners budgets.
• Responsible for managing partners financial reporting tool making sure it is well updated.
Administrative and Management
• Monitor and prepare renewal of MOUs, partnership agreements and contracts related to the project.
• Review of the monthly staff payroll management tool for correctness.
• Timely filing of NSSF, WHT, LST and PAYE returns.
Logistics
• Together with CAFL, prepare open call for tender to contract suppliers’ goods and services used on routine basis.
• Support in organizing missions, meetings and seminaries for the project.
• Ensure and organize all the data transfers from project partners to ASF.
• Updating assets inventory for the project.

Profile
• Degree: BA in Accounting/Financial management, Business Administration, Bachelor of Commerce or any related course
• Experience: Minimum of 3 years of experience in financial management in a similar role preferably with an NGO

Knowledge and skills:
• Financial/Accountancy management is key
• Experience in Logistics and administration is an asset
• IT: High level of computer literacy (knowledge of well-known NGO accounting software, advanced Excel, Word)
• Excellent interpersonal skills and multitasking capacity
• Desire to take on new challenges
• Driver’s license
• Motivation to integrate a multicultural and international organization