ADVERTISEMENT for Administrative Assistant – EACOP EITS Contractor REFERENCE: 1072-ADVT-GAC EI-UG-ELE-Administrative Assistant

EITS Integrator Contractor (Electrical Instrumentation and Telecommunications Systems) for the EACOP project, requires the services of an Administrative Assistant.

Brief Description of Role:
The Administrative Assistant is responsible for general clerical and administrative operation of the office

Key Responsibilities:
1. Manage agenda, communication and administrative processes including appointments and travel arrangements. Handle Visitors and Guests
2. Gather, compile, verify, and analyse information for use in documents such as memos, letters, reports, speeches, presentations, and news releases.
Facilitate smooth communications internally within the organization and with external parties such as media, customers, and the public.
4. Answer or redirect routine enquiries from internal or external sources.
Handle confidential information and maintain the security of records and files.
6. Maintain accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
7. Perform other administrative tasks using independent judgement and discretion. Plan, organise, and schedule own workload so that these activities are completed accurately and on time.
8. Support Mobilisation Needs of Project Team Members

Minimum Requirements:
We are looking for experienced staff who have the following:
• Bachelor’s Degree in Human Resource Management, Communication, Business Administration, International Relations or any related field from a Recognized and Duly Accredited University
• Post Graduate Diplomas and/or Certification
• Excellent communication and leadership skills
• At least 5 – 10 years’ Work Experience in a Similar Role in a Recognized and Reputable Company
• Experience in Management of Large Volumes of Data including record keeping, analysis, reports development, presentation and reporting
• Ability to plan, multi-task and manage time effectively
• Strong writing and record keeping ability for reports and training manuals
• Good computer and database skills
• Fluent in English
• Valid Driving License
• Self-Driven with a high level of professional and personal integrity
• Experience in Oil & Gas Sector or Engineering Fields is an added advantage