Reference No: SVN/UG/008/2021
Duty Station: Kampala, Uganda
Classification: General Services, GL3
Type of Appointment: Special Short-Term Contract, 6 Months (with possibility of extension)
Estimated Start Date: As soon as possible
Closing Date: 3 November 2021

Established in 1951, the International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits both migrants and society in general. As the United Nations Migration Agency, IOM works with its partners to assist in meeting the growing operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration, and uphold the wellbeing and human rights of migrants. The IOM constitution gives explicit recognition to the link between migration and economic, social and cultural development, as well as to the principle of freedom of movement of persons. IOM has 174 member states, 8 countries holding observer Status, and offices in more than 100 countries.

Background and Context:
In Uganda, IOM implements a range of programmatic interventions in areas such as Resettlement and Movement Management; Emergency Preparedness and Response; Migration Health (Assessments and Travel Assistance, Promotion, and Assistance for Crisis-Affected Populations); Community Stabilization and Durable Solutions; Labour Mobility and Human Development; Migrant Protection and Assistance, Immigration and Border Management; Migration Policy and Data; as well as Migration, Environment and Climate Change
IOM’s Labour Mobility and Human Development (LMHD) programming aims to foster the synergies between Labour migration and development and promote legally accepted Labour migration and in-country employment creation as alternatives to irregular migration. IOM strives to protect migrant workers and to optimize the benefits of Labour migration for both the country of origin and destination as well as for the migrants themselves.
Over the years, IOM Uganda has been working with the Ministry of Gender, Labour and Social Development, the Uganda Association of External Recruitment Agencies (UAERA) and other stakeholders to promote Ethical Recruitment of migrant workers. IOM programmes aim to support private companies take up recruitment best practices, while also supporting the Government’s policy, regulatory and enforcement frameworks in favour of ethical recruitment.
In this regard, since 2020, IOM Uganda’s LMHD unit has been implementing at least four different projects in support of the vision of a world where migrant Labour moves and works in conditions of safety, order, and dignity, and with respect of the workers’ human rights.
In light of the above, the LMHD unit requires an administrative clerk to support activities of the various projects, including keeping accurate records.
Under the overall supervision of the Chief of Mission and the direct supervision of the LMHD Programme Manager, the Administrative Clerk will:

Core Functions / Responsibilities:
• Provide clerical support to the LMHD programme, such as drafting and following up payment requests, letters, emails etc.
• Work with the Programme Manager and the projects team to organize and/or participate in key project events and meetings.
• In consultation with the Programme Manager, support the Public Information Officer in collecting, processing and proper storage – in various formats – of relevant information related to projects activities and beneficiaries.
• In consultation with the Programme Manager, support the Public Information Officer in reading the main newspapers and flag to management any stories of interest.
• Carry out any other support tasks as may be assigned by the supervisor.

Education
• Completed High School Degree/Certificate in business administration, social work and social administration, journalism, secretarial studies or related field from an accredited academic institution, with a minimum of three (3) years of relevant professional experience; or
• University degree in the above fields with at least one (01) year of relevant professional experience.

Experience
• Experience in supporting a busy office, including setting up appointments and managing inter-office communication, managing inventories, and offering basic research support;
• Experience in recording, processing and storing information in writing and using audio-visual gadgets such as camera and recorder;
• Excellent writing skills
• Well-organized, self-motivated, time management, willing to learn new skills
• Excellent communication, and inter-personal skills
• Ability to use basic ICT equipment such as computers (Microsoft Office packages), printers, photocopiers, and multimedia gadgets.

Languages
• Fluency in English (oral and written).
• Working knowledge of other UN languages and knowledge of the local languages is an added advantage.

Required Competencies
Values
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies
The successful candidate is expected to demonstrate the following behavioral competencies:
• Accountability- Takes ownership for achieving the organization’s priorities and assumes responsibility for own action and delighted work.
• Communication – Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
• Teamwork – Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results – produces and delivers quality services in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge– Continuously seeks to learn, share knowledge and innovate.