JOB TITLE: Admissions Officer
DEPARTMENT: Academic Registrar’s Office
REPORTS TO: Academic Registrar
SUPERVISES : None
LOCATION : Head Office

JOB PURPOSE

The Admissions Officer shall oversee the student admissions relevant processes through the use of ICT systems and ensure maximum operational efficiency in these functions. 

MAJOR DUTIES & RESPONSIBILITIES

1. Recruitment of students
• Develop prospective students’ communication plan.
• Direct & implement a strategic marketing plan together with the Public 

Relations officer and the Training Manager.
• Represent ITC at student recruitment & other marketing events.
• Develop strategies for the College’s Alumni & current students.
• Manage & execute a recruitment portfolio (preparation, one to one events, secondary schools, university & company visits where prospective students are, and infomation sessions).
• Ensure proper & fully functional channels of response to applicants & or prospective students queries.
• Oversee publication of ITC programmes and marketing materials 

2. Admission of students for the Certified programmes
• Ensure Adherence to National Council for Higher Education admission guidelines for the various programmes. 
• Review policies & procedures for students’ admission within the College. 
• Manage all application assessment activities. 
• Assist in development of material for interpretation of admissions, and choice enrolment.
• Ensure transparency & fairness in the applications assessment and admission processes. 
• Manage Insurance clubs & secondary schools’ activities.

3. Budgeting 
• Develop, manage and adhere to the Admissions unit budget and in the process produce accurate forecasting of needs.

4. Students’ Data Management & Registration 
• Ensure security of all applicants and students bio data.
• Prepare reports, analyze data and investigate options regarding students’ admissions & admission trends within the College.
• Schedule students’ orientation sessions.
• Ensure smooth coordination of registration of new & continuing students.
• Oversee the process of Admission letters’ issuance to new students.
• Present the College with reports & analysis of admissions & registration records as requested.

KEY PERFORMANCE INDICATORS
• Up to date student admission information.
• Increased enrolment numbers
• Increased awareness of ITC programmes.
• Achievement of students’ appropriate career paths.
• Well organized events
• Timely submission of reports

 REQUIREMENT 

• Minimum of a Bachelor’s degree in Education/IT/Business or other relevant qualification from a recognized Institution of Higher Learning.
• A certificate of proficiency in Insurance (Added advantage)
• Knowledge of database systems (added advantage)

Work Experience
• Minimum of two (2) years’ relevant working experience in an education institution.

Required Competencies (Knowledge, Skills & Abilities)
• Analytical, Multi-tasking, organizational & time management skills.
• Understanding of how Learning Management Systems operate.
• Excellent Communication and Interpersonal skills.
• Strong analytical skills.
• Excellent at multi-tasking.
• Confidentiality

How to apply
Candidates who qualify should submit by email, a merged application letter with CV, photocopies of certified academic certificates, and three (3) professional referees in PDF format addressed to the address below. 

The Principal, The Insurance Training College, Block A Victoria Office Park, Plot 6/9, Okot Close P. O. Box 4184, Kampala. Tel: +256 417 333 500.

All documents should be sent to [email protected] not later than Friday, 7th February 2025, 5:00pm.
The Insurance Training College is an equal opportunities employer.