6 Feb 2018

Christian University Jobs in Uganda : Grants Officer

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Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. Uganda Christian University was established in 1997.

Job Summary: The Grants Officer will serve as a lead team member to develop and write grant proposals to foundations and government agencies seeking to raise funds for the University. He/she will take the responsibility for ensuring that grant proposals comply with guidelines, rules and regulations and making these available to the University staff. He/she will research and interpret relevant regulations, guidelines, and standards, and oversee the processing of contracts and/or grants.

Key Duties and Responsibilities:

  • Reads and interprets requests for proposals and funding guidelines from agencies and foundations to determine if appropriate for the University and how best to respond and comply.
  • Perform relevant research to identify available funding opportunities through private and corporate foundations and evaluate the results.
  • Guides and facilitates faculty and staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements. This will normally include the development and writing of grant proposals.
  • Research for effective and authentic funding opportunities that have a lawful registration and proven track record.
  • Facilitates grant efforts, including grant approval process and post-award compliance. Ensures timelines are met.
  • Oversee if the grants are implemented according to the operational and financial needs of the University.
  • Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities.
  • Oversee the job of invoicing, accounting, reporting, and other administrative functions to ensure successful execution of grant process.
  • Analyzes and evaluates awarded proposals, contracts, and subcontracts for compliance with funding agency and University requirements; prepares required acceptance documentation, and obtains official University signatures; recommends approval or rejection of deviations from contract specifications.
  • Prepare financial or budget plans and allocation along with the planning and finance directorate in accordance with each requirement.
  • Provide detailed reports to the funders with respect to the organization’s progress.
  • Monitor paperwork and other related documents connected with grant-funded programs.
  • Maintain records of all payments and receivables and prepare monthly records for all grant related activities.
  • Provide training to the new staff on grants management and reporting requirements.
  • Edits and organizes grant documents written by other staff and faculty.
  • Facilitates workshops for and provides technical assistance to staff, faculty, administrators, and teams in the area of grant writing, development, compliance and support.
  • Assists the University with obtaining and maintaining external funding.
  • Disseminates information on funding opportunities and compliance requirements to staff, faculty, and administrators.
  • Monitors outstanding grant proposals and follows up with funding agency as necessary.
  • Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
  • Perform any other official duties that may be assigned by the supervisor.

Qualifications, Skills and Experience: 

  • The idea candidate must hold a Master’s degree in Business Administration, Public Administration and Management, Communications, English, Journalism, Education or a related field from a recognised institution of higher learning. Certification from recognized institutions with specialized courses in grants Management will be an added advantage.
  • Must have a Bachelor’s degree in Business Administration, Social Sciences, Communications, English, Journalism, Education or a related field from a recognised institution of higher learning.
  • Two years of remonstrated experience in writing successful grant proposals and reports to both government and private funding sources.
  • Must have experience in coordinating grant development teams.
  • Must have experience researching and identifying funding sources and requirements.
  • Should have experience in interpreting requests for proposals, reporting cycles and funding guidelines.
  • Previous experience in developing and monitoring budgets.
  • Must have strong team leadership skills and demonstrable knowledge of strategic planning.
  • Must have excellent verbal/written communication skills.
  • Must be a mature and committed Christian with high integrity.
  • Knowledge of effective grant research and grant writing.
  • Knowledge of grant and other external funding sources.
  • Knowledge of effective project management techniques.
  • Knowledge of post-award compliance best practices.
  • Knowledge of educational institutions and policies and procedures.
  • Skill in designing, writing, and editing complex grant documents including reporting requirements.
  • Skill in operating a computer and various supporting software packages.
  • Ability to read, comprehend, interpret, and apply government regulations and proposal guidelines.
  • Ability to explain policies and procedures/rules and regulations in a clear and non-threatening manner.
  • Ability to facilitate meetings and coordinate the work of teams.
  • Ability to work both independently and as part of a team.
  • Ability to manage and prioritize projects effectively to meet office and proposal deadlines.
  • Ability to communicate effectively in oral and written form.

How to Apply

All prospective employees are encouraged to send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and two references (Leadership & Pastoral). Please also attach two (2) copies of academic and professional certificates and transcripts.  All online applications must be sent in one PDF attachment.

Send to:

The Manager of Human Resource & Administration,

Uganda Christian University,

Pilkington Building,

P.O. Box 4, Mukono. Uganda

Email to: [email protected]

Deadline: Friday, 9th February 2018 by 5:00pm

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