JOB DETAILS:

JOB TITLE: DEPUTY UNIVERSITY BURSAR
Salary Scale: M4
Responsible to: University Bursar
Responsible for: Senior Assistant Bursar

Purpose Of The Job

To deputise the University Bursar in the management of accounting and financial transactions of the University.

Key Functions

1. To supervise financial transactions in the Office of the University Bursar including revenue generation and disbursement of funds.
2. To manage the financial management system, assess and advise the University Bursar on its viability to meet the current and future needs of the University.
3. To assist in preparing annual work plans and financial budgets for the Office of the University Bursar and in their implementation.
4. To support the University Bursar in developing fiscal plans and in preparing, consolidating and monitoring implementation of University budgets and work plans.
5. To supervise the management of stores and assets of the University including maintenance of an updated Assets Register.
6. To supervise reporting on financial transactions of the University including the preparation of accountabilities, financial statements and update and custody of financial records.
7. To enforce compliance to instituted accounting, accountability and risk management systems for resources and assets of the University.
8. To support the conduct of audits and preparing timely responses to audit queries and mandatory inquiries whenever necessary.
9. To develop and report financial forecasts, including cash flow forecasts, to guide fiscal policy and financial management in the University.
10. To Manage and assess the performance of staff in the Office of the University Bursar.
11. To advise and make proposals to the University Bursar on the staff development needs of the Office.
12. To mentor, coach and counsel staff in the Office of the University Bursar.

Key Outputs

1. Financial transactions in the Office of the University Bursar including revenue generation and disbursement supervised.
2. The financial management system managed and advice to the University Bursar on its viability to meet the current and future needs of the University tendered.
3. Assistance for the preparation and implementation of annual work plans and financial budgets for the Office of the University Bursar provided.
4. Support to the University Bursar for fiscal planning and preparation, consolidation and monitoring implementation of University budgets and work plans provided.
5. Stores, assets and Assets Register of the University managed.
6. Preparation of financial reports and update and proper management of financial records supervised.
7. Compliance to accounting, accountability and risk management standards for fiscal resources and assets enforced.
8. Support for the conduct of audits and preparation of responses to audit queries and mandatory inquiries provided.
9. Financial forecasts developed.
10. Staff managed and appraised.
11. Advice and proposals to the University Bursar on the staff development needs of the Office of the University Bursar developed.
12. Staff of the Office of the University Bursar mentored, coached and counselled.

Competencies

i Should have high integrity with excellent communication, leadership and people skills.
ii Should be computer literate, with good working knowledge of standard office documentation software and with demonstrable knowledge and skills in computerised Financial Management systems and packages.
i Ability to supervise and enforce compliance to standards in the use and accountability of the University’s fiscal resources and assets.
ii Ability to monitor and evaluate budget performance.
iii Ability to empower others and encourage them to exploit their professional potential
iv Should have proven ability to manage technical teams and transfer skills and knowledge to others through formal training and technical support.
v Can sustain change and positively balance the combination of human resources, financial resources, technology and change processes to realise the University’s strategic objectives.
vi Should have broad knowledge of the University’s fiscal policy, financial regulatory framework and legislation governing the management of public finances.

Person Specification

a) Qualifications
i. Must possess a Master’s degree in Commerce, Accounting and Finance or Business Administration (Accounting or Finance option).
ii. Must possess a Bachelor’s degree in Commerce, Economics (Finance Option) Accounting and Finance or Business Administration.
iii. Full professional accounting qualification such as ACCA, CPA or CIMA.
iv. Must be a Member of a recognised professional accounting body like the Institute of Certified Public Accountants of Uganda (ICPAU) or equivalent.
Experience
i. Should have a minimum of eight (8) years working experience in accounting or financial management of a reputable organization, four (4) of which should have been at a senior management level.
ii. Should be at least 35 years of age at the time of application

Job Education: Must possess a Master’s degree in Commerce
Job Experience: Must have a minimum working experience of six (8) years
Work Hours: 8

Interested persons who meet the minimum requirements should submit their applications together with the following: (a) A detailed and up-to-date Curriculum Vitae. (b) Certified copies of academic transcripts, certificates, professional qualifications and appointment letters. (c) Names and addresses of three referees. (d) Copies of National Identity Card, birth certificate or copies of relevant pages of the passport indicating the applicant’s date of birth. 2. Sealed application should be sent to the address below not later than 17th July 2020, 5:00pm East African Time. Director Human Resources Kyambogo University Second Floor, Administration Block (Records Office) P.O. Box 1, Kyambogo, Kampala Uganda Tel: +256 414 286 452 NOTE 1. Only short listed candidates shall be contacted for interviews 2. Applicants who shall not hear from Kyambogo University upon completion of the selection exercise should consider themselves as unsuccessful. Kyambogo University is an Equal Opportunity Employer NB: In case of teaching positions, applicants who had applied under the open advertisement which was posted on the website in December 2019 need not reapply.

Closing date: 17th July, 2020