Every employee of IRI is responsible for carrying out the Mission of IRI and demonstrating the Core Values in their day-to-day operations. The Core Values, which are IRI’s foundational building blocks include:

Excellence- We believe in quality results delivered by investing in people. Freedom- We believe in exploration and experimentation to be agile and responsive. Respect- We believe in trust, empathy, and empowering people. Teamwork- We believe in diversity, inclusion, and the power of global collaboration. Transparency- We believe in open communication and clear decision-making. Accountability- We believe in personal responsibility as the foundation of success.

The Administrative Assistant is responsible for transporting staff and materials for the International Republican Institute (IRI) and assisting with the pickup and delivery of IRI-related business items. This role ensures the safe and efficient transport of IRI staff and any authorized individuals in IRI vehicles to their required destinations. Additionally, the Administrative Assistant will ensure that driving and logistical services are provided to IRI staff members and visitors in an effective and efficient manner.

Qualifications, Skills and Experience
• Experience of at least 3 years in a professional environment
• Experience in transportation logistics
• A valid driving license CAT B and D and excellent driving skills
• Fluent in English both written and spoken
• Previous work experience on a USAID project or other U.S. government project is highly desirable.
• Good interpersonal, listening and communication skills and the ability to work in and group and independently, take initiative and prioritize tasks
• Good capacity for discretion and working in a multicultural environment.

Key Duties and Responsibilities
• Drive staff and run administrative errands as needed.
• Driving and maintaining vehicle in a professional, conscientious, and safe manner; and complying with local road traffic laws
• Checking the vehicle daily (spare tires, oil levels, battery, emergency tool kits, fuel level, first aid kit etc.) and reporting any problems (damage, mechanical, etc.) to the immediate supervisor.
• Ensure that the vehicle is fueled, maintained, and cleaned all the time.
• Ensuring that the vehicle assigned to him/her is kept clean inside and outside.
• Being responsible for the safety and security of the passengers on board and obeying all vehicle use policies and country traffic laws.
• Timely reporting of any accidents or incident involving the vehicle, other vehicles, or pedestrians to immediate supervisor
• Making sure that the proper procedures for insurance claims are followed at the time and scene of any accident and timely reporting to the immediate supervisor.
• Being responsible for any loading or offloading of the vehicle he/she is driving.
• Always Observing all security policies and guidelines
• Maintaining all reports in the vehicle logbook (start and end kilometers, consumption date and quality & general vehicle condition)
• Support staff in travel arrangements for field visits and other program activities
• Book lodging for IRI visitors and organizing for all necessary logistics
• Solicitation of quotation in the process of booking for retreats, staff meeting and training

Qualifications
Experience
Required
• 3 years:
• Experience of at least 3 years in a professional environment Experience in transportation logistics A valid driving license CAT B and D and excellent driving skills Fluent in English both written and spoken