Under the direct oversight of the Finance & Administration Officer, the Finance & Administration Assistant is expected to provide professional expertise in the conduct of financial & administration affairs related to the projects in Uganda.

Roles and Responsibilities include the following.
• Financial

• Properly file all documents in accordance with FRI set policies and procedures and/or donor requirements. This includes maintaining financial files (both physical and soft copies)
• Implement financial policies and procedures of FRI and donors
• Carry out weekly cash counts and reconciliations
• Ensure that full accountabilities (documentation) are obtained for all expenditures in order to verify and validate all financial claims
• Prepare weekly cashbooks with complete documentation for review by the Finance Officer
• Accurately prepare necessary documents, compile source documents and daily postings of all cash transactions in the cash book

• Support the Finance and Administration Officer to adequately prepare for both internal and external audits
• Scan vouchers and supporting documents for filing on the FRI Google drive on a monthly basis
• Ensure safe guarding of the available funds
• Prepare payment vouchers and review order requests in accordance with approved authority matrix and running budgets
• Assist Finance Officer in petty cash management and cashbook management including processing of payments.
• Assist Finance Officer in monitoring and forecasting cash requirements to meet administrative and program expenditures
• Assist Finance Officer in implementation of contracts of procurement of goods and services as required by Project activities, plan and budget
• Administration
• Provide support in the restocking and proper storage of office supplies and inventory
• Assist Finance Officer to ensure that contracts are respected and paid for in accordance to agreed terms and conditions of payment
• Assist in maintenance of personnel files including administration of timesheet, leave records and payment schedules of salaries and benefits.**
• Assist Finance Officer in compliance with local laws including legal registrations, tax administration, statutory remittances and reporting and liaison with local authorities**
• Assist Finance Officer in ensuring office administration activities are performed with efficiency and are in compliance with policies and best practices.**
• Assist Finance Officer and collaborate as necessary with in-house technology specialist for improving information and record management for personnel and office administrative management**
• Respond orally and in writing to inquiries concerning the project
• Other duties as required

Qualifications/Experience/skills
• Bachelor’s degree in Accounting and Finance, or equivalent
• Proven track record in sound decision making, confidentiality, integrity and working independently
• A minimum of one (1) year of experience in working in accounts/finance office is desirable.
• Proficiency in computer skills, spreadsheet, accounting packages (QuickBooks is desirable); emails and online communications and MS Word, Excel
• Strong analytical, communication and problem solving skills is necessary along with capacity to identify and articulate potential problems and provide possible solutions in concise and clear manner
• Experience with Payment by Result mechanism is a strong asset
• Experience in working with non-governmental organization (INGOs) and donors is an asset.
• Experience working with ethnically diverse communities and with projects implementing gender-mainstreaming strategies
• Demonstrated high-level written and verbal communication skills in English