About US:

The International Foundation for Electoral Systems (IFES) is an international, non-profit organization founded in 1987. Based in Arlington, VA – this organization helps develop and provides assistance and support for elections in new and emerging democracies.

Job Summary:

The Finance, Administration and Operations Sr. Manager will support the USAID funded Citizen’s Access to Political and Electoral Processes (CAPE) project in Uganda. The Finance, Administration and Operations Sr. Manager will be responsible for overseeing all aspects of financial management, procurement, and operations. This includes systems implementation, budgeting, expenditure tracking, and financial reporting.

The Finance, Administration and Operations Sr. Manager will also be responsible for ensuring the project’s compliance with both IFES and USAID policies, procedures, rules and regulations. The Finance, Administration and Operations Sr. Manager will lead budget development and monitoring, award monitoring and compliance, procurement, and logistics for IFES in Uganda, and will also carry out administrative duties in support of the project.

Key Duties and Responsibilities:

Finance and Operations

• Lead all project finance and operations, including general administrative processes, financial management, procurement, accounting, and logistics;
• Establish and maintain sound and transparent accounting and fiscal control procedures;
• Ensure compliance of financial and operations systems with IFES policies and procedures, USAID rules and regulations, and Government of Uganda’s laws;
• Develop, analyze and monitor program budgets;
• Manage project procurement processes in accordance with IFES’ policies and applicable regulations;
• Liaise between IFES’ headquarters and Uganda field office on matters of finance and procurement as well as administrative matters;
• Support preparation of annual and quarterly financial and accrual reports for donors;
• Liaise with internal and external auditors in the review of project financial management;
• Direct preparation of wire transfer requests, including request of activity forecasts from program team and others;
• Assist in banking errands such as transfers and collecting bank statements and cash withdrawals;
• Prepare payroll;
• Prepare field expense reports, including reconciliation of bank account and cash-in-safe;
• Serve as petty cashier;
• Conduct initial review of sub-awardee expense reports, as needed;
• Provide administrative and logistical support to activities implementation such as events workshops and trainings.

Administration

• Day-to-day management of general office administration duties; filing of office documents, ordering and maintaining office supplies/stationery, maintenance of office equipment e.g. photocopier, printer, etc.;
• Responsible for maintaining local staff leave schedules, severance calculations and ensuring accuracy;
• Submit local employee and consultant tax filings and reports (as applicable) to the Government of Uganda on behalf of IFES;
• Maintain and ensure staff medical insurance is operational and help settle any disputes that may arise (when applicable);
• Ensure records management and inventory of IFES’ property is up to date and in good order;
• Responsible for the day to day management of all suppliers/vendors and managing all local contracts/leases;
• Maintaining office insurances and ensuring renewals are done on time, while also ensuring losses are reported on time;
• Other duties as assigned.

Qualifications, Skills and Experience:

• The ideal candidate must hold a Bachelor’s degree in Accounting, Finance, Business Administration or related field required; Master’s degree preferred;
• At least ten (10) years of relevant experience in administrative and financial Management, including overseeing the finance and operations of projects in complex operating environments;
• Professional level of oral and written fluency in English;
• Familiarity with USAID rules and regulations on financial management and procurement is required;
• Knowledge of Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control principles;
• Ability to maintain and apply strong internal controls for finance and procurements;
• Demonstrated experience with developing and managing budgets;
• Relevant skills in automated accounting software systems and database spreadsheets;
• Relevant computer software skills and familiarity with accounting software (including, at a minimum, the standard applications in MS Office);
• Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations; and
• Experience using QuickBooks.
• Language Skills: Fluency in written and spoken English required.

Submit your CV and Application on Company Website : Click Here

Deadline: 15^th May 2020