The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research,
Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global
Health Security and Health System Strengthening.
DI wishes to recruit a motivated and competent individual to fill the vacancy below:

Job Title: Finance and Administrative Assistant
Vacancy Code: FAA X001
Classification: Full Time
Reporting: Project Administrator
Duty Station: Arua, Uganda

General Description:
The position holder will provide finance, administrative and secretarial support to the project office, staff, and to project consultants as appropriate. He/she will participate in drawing of periodic work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment. Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.

Main Duties:
• Support day to day project activities in the Districts.
• Participate in drawing of periodic work plans/budgets-in relation to the set targets.
• Work with the Districts & project teams to support delivery of comprehensive services.
• Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
• Prepare all mobile money requests for payment processing.
• Develop monthly schedules to allocate use of vehicles.
• Supervise the Transport Assistants and Office Assistant.
• Support in the management of project resources such as human resources, finances, vehicles among others.
• Prepare financial reports on a monthly, quarterly and annual basis.
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
• Managing inventory of assets and supplies, monitoring critical level of stocks.
• Coordinating between project operating units in resolving day-to-day administrative and operational problems.
• Scheduling and coordinating all appointments and meetings both staff and those for other stakeholders as scheduled.
• Preparing meeting minutes, meeting notes and internal support materials.
• Manages staff Leave schedules and maintain an updated staff project leave tracker
• And any other duties as reasonably assigned.

Qualifications:
• An undergraduate degree in accounting, business administration, finance, public administration or other related field.
• Working Experience and skills
• Minimum of three years’ experience working in finance in a public, private sector or international NGO environment
• Working experience in institutional development, project management and conversant working with MOH systems.
• Experience in managing US government funds (rules and regulations) will be an added advantage

Method of Application

Candidates that meet the above criteria and have what it takes to excel in this position should send their CVs, including details of email address, present position, current remuneration,
Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address not later than 20th, September 2021. Please follow this link
https://idi.mak.ac.ug/hrms to apply for the position above.

Key Notes:
• IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process.
• Internal candidates who meet the required specifications and have worked with IDI for a period of at least one year will be given priority.
• Make sure that your application letter, CV and certificates are attached as one PDF document.
• Indicate the Vacancy Code as the subject line of your email.
• Please note that if you DO NOT indicate the vacancy code as instructed above, your application will not be considered.
• Any form of canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted.
The Senior Human Resource Manager
Infectious Diseases Institute — IDI Knowledge Centre,
Makerere University Main Campus College of Health Sciences,
Makerere University
P.O. Box 22418, Kampala, Uganda