About US:

The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

Job Summary:

The Finance Manager will be the head of financial matters in the Yumbe field office. The position will supervise a Senior Finance Officer and Finance Officer. The position will be responsible for budgets preparations and budget monitoring, cash flows and cash forecasts, financial reporting, staff/partner training and capacity building and overseeing day to day running of the field finance office.

Key Duties and Responsibilities:

Field Finance Reporting

• Ensure that the month is closed on 25th for all months but September, which is a fiscal year closing month in IRC on 30th.
• Ensure that all cash books are closed and cash count conducted on 25th of the month.
• Ensure that all bank books are closed and the period bank statements as at 31st are obtained at the month end.
• Ensure all advances are reconciled at the month end as per advance policy.
• Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.
• Ensure that the financial reports are submitted to Kampala finance department on the 3rd of the next month for all months except September.
• Ensure accrual transactions are cleared on time

Donor Reporting            

• Ensuring donor regulations are adhered to for all aspects of the operations
• Ensure that BvAs are reviewed and review meetings are held timely. to relevant parties on time and accurately. Initiate recoding for cost wrongly charged
• Identification of procedural or training issues to be addressed to improve the quality of report data.
• Prepare donor reports and submit for Kampala office review

Training & Support

• Liaising with the country office for policy or procedure questions
• Training staff on IRC accounting procedures and requirements, assists the Field Coordinator and program staff in finance related issues and activities.
• Review of financial data submitted, identify weaknesses or problems being encountered by program and operations staff and recommend corrective action.
• Train field managers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.
• Prepare key performance areas for staff reporting directly under you and conduct performance appraisal
• Communicate with Finance Controller on security issues within the office and outside the office.
• Report to the Finance Controller any irregularities that occur within the IRC office, staff compound and camps on policy and procedures.

Bank & Cash Management

• Oversee weekly petty cash counts
• Supervision of the processing of bank, M-Pesa and cash transactions.
• Ensuring internal control procedures are followed for all cash & mobile money disbursements, receipts and transfers
• Oversee the maintenance of an accurate and updated cash flow report. Get updates from the Finance Officer/Assistant weekly
• Liaison with bank officials to resolve problems or facilitate improved service.
• Ensuring that all banks are immediately updated on changes to bank signatories
• Be the contact person for all bank correspondences.
• Prepare the bank reconciliation for the field office monthly

Cash Forecasting            

• In charge of the preparation of cash forecasts and CTR for ARUA and submitting it on the 20th of every month
• Monitoring cash usage and requirements and advise the Finance Country office of possible unusual activity or requirements
• Working with field and program coordinators to help them develop more accurate cash forecasts
• Ensure that the sufficiency of bank reserves at all times for the Kakuma bank account.

Internal Control            

• Reviews of controls and monitoring of compliance with established procedures.
• Preparation of written reports which identify key issues and provide recommendations for improving control processes or procedures

Budgets                            

• Review funding allocations to enable proper guidance to programs and proper coding.
• Closely monitor all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actuals reports.
• Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of field operating costs.
• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Attend Grant Opening, BvA review and Closing Meetings
• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
• Work on KKM filed office salary map and submit for NBO review

Staff Management        

• Daily supervision and review of the workflow processes for efficiency
• Prepare a standard work schedule to act as a guide.
• Regular and open communication with IRC staff from all departments.
• Represent the finance department in the weekly tender committee meetings when nominated to do so.
• Willing and ready to participate in field staff exchange programs.

Qualifications, Skills and Experience:

• The ideal applicant for the Finance Manager job must hold a Bachelor’s degree in Business Administration majoring in Accounting, Bachelor’s degree in Commerce.
• Professional qualification (ACCA / CPA) is an added advantage.
• Minimum of 5 years in accounting experience preferably with NGO.
• Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage.
• Good written and verbal skills in the English language.
• Ability to carry out responsibilities independently with minimal technical support.
• Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.

Submit your CV and Application on Company Website : Click Here

Deadline: 29^th April 2020