The project & finance Of ficer responsibility is ensuring accurate, timely and reliable financialaccounting according to monthly and annual deliverables. In addition, he/she providescorrect and complete information and documents regarding projects e.g. (international)work visits of employees and temporary experts such as Agripoolers. Arrange all back-office tasks related to travel. The project & finance of ficer provides support to the PMELSpecialist in the collection and entry of project related data and documentation.Furthermore, general administrative (project) support is provided to the wider organisation.

Tasks and Responsibilities

Finance

Financial administration

Financial administration: Collect, check and record transactions from incoming invoices, bank statements, payroll, expense statements etc. in the accounting system. Prepare payment batches for approval. Ensure the fixed assets register is accurate.

Ensure accurate recording of accruals and prepayments. Assist in month end, and year end closing process. Support on ad hoc financial tasks. Provide support on (project) audits.

Budget & Financial planning

Budget & Financial planning: Assist with coordinating the annual budgeting cycle and consolidate country operational and project finances

Reconciliation

Prepare, analyse and reconcile bank- and cash books as well as suspense- andintercompany accounts. Take action to escalate unreconciled transactions to financial controller and/or manager finance.

Administration of hours

Ensure an accurate and reliable administration on timesheets and expense statements.

Ensure timesheets are timely submitted into the accounting system.

Discover more

Time management tools

Business opportunity listings

Live support service

LinkedIn profile optimization

HR consulting service

Professional headshot photography

Job alert service

Interview coaching sessions

Remote work equipment

Career advice blog

Monitor completeness of the time sheets, identifies discrepancies and discuss thesewith employee and/or supervisor.

Process approved timesheets in accounting system and ensures process ofintercompany invoices when necessary. Calculate holiday/leave balances for staff

Compliance

Ensuring compliance of internal controls, Agriterra finance manual and general accounting principles

Project support

Facilitate events

Make the necessary preparations for trainings, events, client visits, etc. This includes transport and accommodation for staff and visitors in line with Agriterra’s procurement guidelines.

Report and Monitor

Report and monitor the progress of project implementation by providing relevant reports for project staff.

Project administration

assist CAs in keeping project data up to date in AIN.

Prepare client/consultancy/services (supplier) contracts, ensure these are signed and stored appropriately, and follow up on payment requests when assignments are completed.

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Business attire clothing

Interview coaching sessions

Public speaking courses

Job board subscription

Career advice blog

CV writing service

Office supplies

Networking event tickets

Facebook group access

Job posting service

PMEL support: collection and entry of data and documentation relevant to project monitoring and evaluation.

Office support

Administrative Support

Provide support to the wider organisation by assisting in a wide range of general (ad hoc) administrative tasks.

Office management and reception

support in office management and reception tasks, including a yearly review and quotation concerning new contracts from regular suppliers (plane tickets, car rental, hotels, etc.

Reporting

Reporting to local and national government institutions to ensure Agriterra meets local requirements.

Operations support

assist the Project Finance Controller in a wide range of tasks within the operations domain, including HR and IT.

What do you bring

Education & Qualifications

Bachelor’s degree in finance, Accounting, Business Administration, Agricultural Economics, or related field. CPA, ACCA, or similar certification is an added advantage.

Experience

3–5 years of experience in project finance and budgeting of donor-funded projects, preferably in an international organisation supporting agricultural development projects

Sector Knowledge

Strong skills in financial planning, budgeting, forecasting, and financial reporting.

Knowledge of donor compliance and audit processes.

Ability to consolidate project financials and support planning

Experience in using project management software and tools Strong analytical and financial management skills

Technical & Soft Skills

Proficient in accounting software (e.g., QuickBooks, SAP, Oracle, MS Dynamics) and Excel.

Strong verbal and written communication and coordination skills.

Strong interpersonal skills and ability to work with cross-functional teams in field andoffice settings.

Personal Attributes

Personal qualities: Team player, ability to drive results, accurate, service and costumer oriented

What do we offer

An international, collegial, ambitious, and impact-oriented work environment.

Developmental opportunities (e.g., yearly educational fund).

A position that requires you to show initiative and to operate in a dynamic network with the opportunity to exchange with and learn from colleagues across the world. Additional benefitsrespecting the country’s legislation and Agriterra’s HR Policy.