The summary of responsibilities of this position includes but not limited to the following: Management of sub-awardees, preparation of quarterly Cost share reports, preparation of monthly Advances reports, |Reviewing of mobile money transactions and uploading, receiving and reviewing accountabilities from staff, reviewing of documentations demanding payment from vendors, supporting program staff in implementation of project activities.

Reports to: Director Finance and Administration

Specific Responsibilities are as follows;

Provide Financial Technical Support and monitoring to Sub-Awardee

• Supporting the annual budgeting process for the Sub-awardee,
• Preparation of Neg. Memo, Processing Amendments for issuance of New Obligations/modifications,
• Reviewing monthly cash forecasts and Processing advances,
• Reviewing vouchers and monthly SFRs,
• Pass journals to recognize monthly expenses and enter the expenses in the Sub-award tracker (SAT).
• Provide technical support to Sub- awardee staff in Grants and financial management to ensure compliance with FHI360 and USAID regulations.
• Support OCIA Audits and follow up recommendation by OCIA to ensure their conclusion,
• Carry out quarterly IP support supervision site visits,
• Support Sub-awardee close out process.

Cost share reports

• Solicit for cost share from partners/vendors, prepare relevant cost share supporting documentation. Prepare quarterly MCHN Cost share reports and ensure that FHI360 – MCHN Cost share targets are met.

Support MCHN Country office financial management and operations

• Reviewing payments, Processing AP templates and posting transactions in GFAS
• Reviewing and uploading mobile money payments in Beyonic,
• Reviewing and retiring of accountabilities from staff
• Initiating payments in the banking system
• Reviewing of consultant’s deliverables and processing payments to 3rd parties by ensuring necessary supporting documents are attached
• Reviewing, follow up and preparing travel and work advances report
• Support FHI360 CO audit process by reviewing vouchers for completeness and responding to auditors’ requirements

Job Summary:

Coordinates financial/accounting operations, including overall financial monitoring and support/guidance to projects in finance and operations staff, to ensure the fiscal well-being of the organization. Provides financial management and guidance, conducts analyses of financial data, provides budget analyses for project funds, and reviews and prepares required reports to funding agencies to ensure compliance with the donor’s requirements. Proactively guides and supports respective financial success by providing high level analytical expertise, implementing business strategies and developing strong customer relationships. Provides analysis and business modeling support on strategic initiatives for senior management and field operations. Analyzes performance trends, modeling complex business decisions, tracking performance and presenting results.

Accountabilities: 

• Analyzes, budget forecasts, regulatory filings and compiles moderately complex data.
• Interprets, analyzes and/or evaluates data, ensures compliance with applicable state and federal statutes, and uses Generally Accepted Accounting Procedures (GAAP).
• Develops and maintains effective working relationships with regulated industries, consultants, management and staff.
• Interprets and provides explanation for discrepancies and variations in financial data.
• Applies updated information technology to facilitate program goals and program procedures.
• Delivers formal presentations suited to the characteristics and needs of the audience; educates relevant parties regarding programs, procedures and/or eligibility criteria.
• Interacts with industry representatives, co-workers and officials to analyze or resolve issues.
• Maintains a variety of professional working relationships.
• Documents complex issues and effectively articulates written conclusions; Interacts with staff officials and executives.
• Reviews and edits work of others.
• Presents oral and written testimony on moderately complex issues.
• Uses financial systems to produce reports, financial models and databases.