Duty Station: Lubowa, Kampala
MEIR Engineering and Research Ltd is an independent and forward-looking engineering consultancy firm working in engineering, technology management and applied research. We provide specialist engineering and project management services in the fields of water resources and hydraulic engineering, urban water management, drainage and flood risk management, dams and hydropower engineering, water/wastewater treatment process design, environmental technologies and renewable energy, structural/bridge engineering, transportation engineering and applied research. We work closely with clients to understand their technical and commercial needs and deliver innovative and cost-effective solutions to meet their business needs. MEIR is seeking to recruit a full time HR/Administrative Assistant with a strong desire to grow their skills in corporate office administration and human resource management.

Key Roles and Responsibilities:
Administration
• Receive and relay all incoming and outgoing telephone calls, mail & visitors;
• Ensure timely delivery of in-coming and out-going mail/courier and maintain a signed register for these documents;
• Organize company meetings and events and take minutes in official meetings;
• Ensure regular and timely service/maintenance of office printers/photocopiers/scanners, etc;
• Keep all company key documents (Admin, HR and Legal) and intellectual property safe and ensure they are filed in an orderly and timely manner;
• Maintain proper stock of office supplies, regularly track all utility-related bills, raise payment requests in a timely manner and ensure all requisitions for stationery are properly documented and endorsed;
• Coordinate the office, field and international travel requirements for the Organisation and ensure proper vehicle fleet management, including timely services and repairs; fuel management, and adherence to the vehicle policy by drivers and passengers;
• Ensure that the Company’s website, LinkedIn, Twitter and Facebook accounts are periodically updated and improved to provide timely information to our diverse clientele;
• Provide administrative support to the Managing Director;
Human Resources Management
• Administer payroll and maintain employee records;
• Ensure a conducive and secure working environment for Staff;
• Provide support in implementation of HR policies (working conditions, performance management, equal opportunities, disciplinary procedures and absence management);
• Plan for and execute staff inductions for new employees;
• Analyze training needs in conjunction with departmental managers.

Qualifications, Skills and Experience
• First Class or Upper Second Bachelor’s Degree in Arts (BA Arts or Social Work and Social Administration) or Bachelors in Business Administration
• At least 1-2 years’ professional experience in a busy corporate office environment
• Good working knowledge of ICT (related software, phone, email, internet) and computer applications (e.g. MS Office, Excel, PowerPoint)
• Good communication and interpersonal skills and high level of motivation
• Excellent social media marketing skills (Facebook, LinkedIn and Twitter)
• Willingness to improve skills in line with the tasks to be performed
• Ability to work under pressure on several, parallel assignments is essential!