About US:

Action Against Hunger is a humanitarian relief organization operating in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 8 countries: Kenya, South Sudan, Cambodia, Tanzania, Uganda, Ethiopia, Haiti and Somalia. Action Against Hunger-USA has over $75 million in programs, and approximately 2000 staff based in in the various country offices, Head Quarter in New York City and Operational Centre in Nairobi. Additional growth is anticipated.

Job Summary:

Implement and align Human Resource policies and procedures and lead in the management and administration of employee welfare, employee relations according to Uganda labor laws and in line with Action Against Hunger mandate at the Base / Field Level

The Human Resources Officer role’s purpose, engagement and delivery is:

Purpose: Position Action Against Hunger Uganda Base office as a base of choice and provide a

compelling employee value proposition in line with Against Hunger Uganda core values and mandate.

Implement and align HR services according to the Uganda labor laws and in line with Action Against Hunger mandate, core values and charter of principles

• Engagement: Secure collaboration and agreement between staff and management of the base on a range of Human Resources services to promote and address the needs of staff and management in line with Action Against Hunger policies and procedures. Build effective relationships and networks with the Field Coordinator, HR service providers at base level, Finance teams and programs
• Delivery: Deliver HR goals, projects and effectively implement them across multiple Human Resource Provide practical and timely support, advice, and direction to staff and base management on a range of HR, administrative and programmes activities

Key Duties and Responsibilities:

• Ensure implementation and respect of Action Against Hunger staff regulations at the base, make sure they are well understood plus ensuring that all grievances are first discussed with the Field/Deputy Coordinator, the staff’s direct supervisor and after reported to the HR Coordinator on time.
• Monitor the implementation of the staff regulations, and other HR related policies and procedures and support to the Field based staff and managers on a wide range of polices.
• Share and ensure that all staff at the base have read and fully understand the risk management policies, code of conduct, and whistle blower’s policy at the field.
• Organize quarterly general staff meetings as per staff regulations with the staff representatives with Participation of Deputy Field Coordinator and share minutes with Field/Deputy Coordinator and HR coordinator.
• Prepare monthly salary database and share with the Human Resource Officer at Kampala for review and validation through Field/Deputy Coordinator for validation in conjunction with HR coordinator and Finance Coordinator
• Prepare and remit and File PAYE, NSSF & LST in the specified periods ensuring that all statutory obligations are submitted in time as required by government.
• Report and follow up staff accidents at the field office ensure that communication to the service provider is done in time and proper documentations including accident reports are submitted in time.
• Prepare staff identity request forms with needed photos to facilitate the process of acquiring identity cards for staff at the field office.
• Provide a complete list of staff and their dependents for medical coverage schemes. He/she must ensure that names of dependants for medical are supported with authentic documentations.
• Update monthly HR cash forecast for all HR related activities at the base in consultations with the PMs and HR department Kampala and Field/Deputy Coordinator.
• Keep the database on staff updated: make sure all documents are in the local employees’ individual files and check that all files are complete.
• Follow up of staff contracts & appraisals, in communication with Program Managers, Field/Deputy Coordinator and HR Coordinator.
• Prepare employment contracts, job offers and send to Kampala all the documents for the employee’s personal file for validation.
• Prepare end of contracts notifications for staff whose contracts are due to end at least one month before end of the contracts.
• Follow up and update leave tracking tool for all staff at the Base ensuring that staff take leave in a manner which does not affect programme implementation.
• Ensure Daily staff Presence Tables are updated signed off on a monthly base and copies kept in a folder.
• Organize the process of recruitment with the Field/Deputy Coordinator and Program Managers and participate in all interviews at the Field level, following Action Against Hunger procedures.
• Download and pre-select all applications received for all positions to be recruited at field level applications and ensure that criteria as provided in the specifications are considered.
• Plan and schedule interviews with the Hiring Managers for all positions to be recruited to the field.
• Compile and collect all interview documentations for each candidates ensuring that interview assessment forms are well filed and signed off by all panellist.
• Draft all adverts for positions to be launched at field level ensuring participation of Assistant HR Coordinator and Hiring Manager in validating such adverts.
• Conduct reference checks for all successful candidates for all positions interviewed at the filed.
• Lead and scheduled induction for all new staff ensuing that the three month onboarding period is well adhered too.
• Coordinate all HR and other staff trainings to be done at the field ensuring attendance list for all trainings are signed and filed.
• Follow up all training reports ensuring that training reports for Field level staff are shared with HR department in Kampala
• Identify training needs for staff and plan to ensure that these training needs are well implemented through mentorship, coaching and experience sharing.
• As a direct Supervisor of the Office cleaner, ensure that she has a valid job description, organize her work ,annual leave and cross check /monitor Office purchases
• Perform Evaluation for the Office Cleaner on time
• Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. Race, color, ancestry, national origin, age, or marital status.
• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications, Skills and Experience:

• The ideal applicant must hold a Bachelor’s degree in Human Resource Management, Industrial psychology, Business Administration with a bias in Human Resource Management.
• At least 2 years previous experience in an NGO, preferably in a similar role
• Able to work effectively in a multi-sectoral organization requiring strong communication, planning & organization skills.
• Proven ability to lead and motivate staff and create opportunities for their development.
• Strong interpersonal skills with ability to initiate good team understanding and people management
• Strong knowledge of recruitment, payroll & benefits management,
• Knowledge of HR procedures
• Excellent knowledge and use of Excel is necessary.
• Excellent interpersonal skills (stress management and motivation).
• Excellent organizational skills.
• Autonomous and able to take initiative.
• Able to set own deadlines and meet them
• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

All Interested applicants should submit their CV and cover letter by email to

[email protected]

stating the title of position Base Human Resources

Officer on the subject line of the email

NB:

We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran.

Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.

Closing Date : 30^th June 2020