Housing Finance Bank, is a Commercial Bank and the leading provider of housing finance solutions with a vision to be the preferred consumer and business bank with a focus on housing finance. To efficiently and effectively attain its strategic objectives, Housing Finance Bank is seeking to hire a qualified, versatile and self-driven individual to fill a vacant position in its establishment as follows;

Job Title: Legal Administrative Assistant (1)
Department: Legal
Reports To: Legal Manager Registration and Securities
Grade: HFB 4D
Direct Reports: None
Indirect Reports: None

Job Purpose:
To provide administrative services in respect of the designated functions of the Legal Department so as to ensure timely delivery of legal services to the Bank in compliance with the Law, Policies, Procedures and Processes..

Key Result Areas
• Identify and promptly lodge all customer documentation and securities for perfection of the Bank’s position in respect of the Bank’s Credit facilities with external lawyers on approved instructions.
• Maintain accurate records of instructions to external counsel and related communications in the department’s registers.
• Promptly pursue registration and certification of all Bank documentation inclusive of Resolutions, Contracts, Memorandums and other Deeds with the registration bureau or other such designated authority as the case may be for Bank’s benefit on instruction.
• Prepare requisitions and ascertain payments for all statutory and professional fees on credit facilities for government, statutory bodies and related parties.
• Promptly collect and identify the Bank’s Securities from other financial institutions, external counsel or other third parties as the case may be to bring them into the Bank’s custody.
• Update customer files with copies of registered documents, perfected securities, identification and all communications immediately.
• Identify, respond and resolve queries or hindrances in the registration and other legal processes within given assignments to ensure timely perfection of the Bank’ Securities.
• Participate in the periodic stock taking, verification and audit exercises of the custodial function.
• Assist with other clerical functions, that is;-
• Manage other Administrative functions for the department including but not limited to management of the department’s library, stationery requisition and coordination of transport for department staff for sanctioned activities like court appearances, etc.
• Make periodic reports to the supervisor on assignments in agreed format.
• Any other related duties as may be assigned.

Financial Responsibility: None
Person Specifications
Education & Training
• Diploma in Law from a recognized institution
• Diploma in any related field

Skills & Experience
• Experience of at least 2 years of similar work.
• Sound understanding of Laws, regulations and practice relating to responsibilities.
• Basic computer skills like Microsoft Excel, Word, Teams

Business Behaviours
• Confidentiality.
• Integrity.
• Accounting skills.
• Excellent Customer Service.
• Effective Risk Management.
• People and Team Orientation.
• Record Keeping Skills.