Organisation: The AIDS Support Organization (TASO Uganda)

Duty Station: Masindi, Uganda

Reports to: Center Program Manager

About US:

The AIDS Support Organization (TASO Uganda), is an organisation contributing to a process of preventing HIV infection, restoring hope and improving the quality of life of persons, families and communities affected by HIV infection and disease.

Job Summary:  To take charge of the M&E systems, data management and Reporting of TASO CoEs and ensure effective documentation, data use, dissemination and utilization of resources in M&E Department.

Key Duties and Responsibilities:

• Prepare periodic work plans and budgets for the delivery of information and data management services
• Conduct dissemination meeting for project indicators & targets
• Ensure and maintain functional M&E Systems (including EMR, TASO MIS, membership, Fleet, Sysmics, KP tracker, PoC, etc.)
• Trouble shoot all systems and provide IT desk support as required
• Liaise with IT specialist to ensure quarterly and timely Generator and Computer servicing
• Conduct and submit Annual IT inventory report to IT & M&E Advisor
• Conduct weekly program data analysis to support programming (line listing etc.)
• Conduct routine review of registers to ensure quality and proper documentation
• Conduct Quarterly internal Data Quality Assessments and share reports with HQs
• Conduct monthly spot checks community
• Make and submit weekly, monthly and Quarterly HMIS and PEPFAR reports timely
• Coordinate the generation of annual project Narrative reports to HQs
• Develop and share quarterly Knowledge Management content (Fact sheet, Newsletter and Bulletin)
• Spearhead the documentation of Success stories and lesson learnt per Quarter
• Participate in Quality Improvement project at the centre.
• Conduct Semi Annual Client satisfaction surveys at the centre.
• Conduct monthly Mentorship sessions to data clerks in Data Management and reporting.
• Make regular data backups
• Ensure data security and take measures to ensure its confidentiality
• Technically advise staff on proper and effective management of data and ICT equipment
• Maintain proper records management systems
• Supervise entry of service data at all levels
• Effectively supervise and support Data Entry Clerks
• Carry out quarterly Data Quality Assessment activities
• Liaise with the relevant offices for effective and prompt maintenance, repair and servicing of ICT equipment
• Develop and implement an effective organization performance management system

Key Outputs

• Data bases and M&E systems managed and maintained
• Subordinates supervised and data entry managed
• Data cleaned and validated
• Data demand and use improved
• Success stories, best practices documented and disseminated
• Technical support on M&E activities to CoE provided
• M&E program activities participated in and logistical support to the projects provided
• HMIS and Program reports prepared and submitted on time

Qualifications, Skills and Experience:

• Minimum Academic Qualifications: Bachelor’s Degree in Statistics, Quantitative Economics, Computer Science, Information Technology, Statistics &Economics OR Business Computing.
• Additional Training: Postgraduate Diploma in Monitoring and Evaluation is a MUST.
• Minimum Experience and Exposure: 4 years in data management preferably in health-related position. Experience in HIV/AIDs program and preferably a Health facility Setting is a MUST

Special Knowledge

• TASO policy on data management
• Ethical issues in data management
• Rights of PLWHAs
• HMIS-HIV SOPs

Key Skills

• ICT Skills
• Data management Skills
• Communication Skills
• Analytical Skills
• Interpersonal Skills
• Computer Skills (especially Statistical and database packages, and programming)
• Report Writing Skills
• Knowledge Management skills
• Other Qualities/Attributes: Accuracy, Integrity, Confidentiality, Perseverance, Thoroughness