Organisation: United Nations Department of Operational Support (DOS)
Duty Station: Entebbe, Uganda
Job Opening Number: 21-TRA-DOS-166090-R-ENTEBBE (O)

About US:
The Department of Operational Support (DOS) provides operational support to all UN Secretariat entities, including advisory, operational and transactional support services and, where needed, exercises delegated authority on behalf of clients. DOS supports the entire UN Secretariat, consisting of almost 100 entities located around the globe.

Key Duties and Responsibilities:
Within delegated authority, the Movement Control Assistant will be responsible for the following duties:
General:
• Coordinates with the client missions on matters pertaining to movements.
• Develops, plans, publishes and coordinates projected tasks schedules and support requirements for surface transport assets.
• Processes assigned Task Order Requests for all movement.
• Assigns assets to perform each identifies task and ensure that assets are tasked to achieve maximum cost effectiveness for supported missions.
• Monitors activities related to the movement of cargo and personnel in the supported missions.
• Reviews and analyzes task requests for cargo movements.
• Provides when requested input to reports on suitability of routes, staging areas, ports, airfields, roads, and railways.
• Prepares freight forwarding services SOR for the region in collaboration with client missions.
• Contributes to the establishment of the unit performance standards and improve the overall service quality / operational standards.
• Assists in developing plans for the efficient and cost-effective utilization of TCC assets, UN assets, and assets of other UN agencies.
• Conducts capacity surveys of relevant transportation infrastructure in the region, including potential transport commercial contractors.
• Collects and analyzes data for surface movements, including operations and cargo data.
• Monitors the performance of contractors and prepare KPI’s to measure contractor performance.
• Tracks and traces all inbound and outbound deliveries and update stakeholders with a constant status of incoming/outgoing shipments.
• Maintains records of cargo movement including requests, operational reports, related statistical data, cargo manifests, and customs documents and any other movement documentation required.
• Participates in Investigation and verification resulting from mission operations.
• Identifies the development of training including professional training and career plans for staff supervised.
• Assists in developing and implementing surface transport standard operating procedures (SOPs) in compliance with the UN Regulations, MovCon Manual and procedures and the host country laws and regulations.
• Assists in developing surface transport administrative, logistics and technical support objectives and guidelines to effectively support the client missions.
• In collaboration with client missions, creates procedures for tasking and coordinating the utilization of surface transport assets.
• Maintains close working relations with motor carriers, water transport companies, and railway companies operating in the region.
• Maintains good contacts with key players in the regional transportation industry, including other UN agencies, NGOs, and government agencies for movement requests related issues requiring planning and analysis.
• Manages and guides the staff within the Unit.
• Carries out any other duties as assigned by the Chief FSDH.

Qualifications, Skills and Experience:
• The applicant for the United Nations Department Of Operational Support (DOS) Movement Control Assistant should hold a High school diploma or equivalent. Required.
• A valid driver’s license is required.
• Certification in Dangerous Goods transportation in accordance with the rules and regulations of the International Air Transport Association (IATA) and/or the International Civil Aviation
• Organization (ICAO) and/or International Maritime Organization (IMO) is desirable.
• A minimum of eight (8) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field is required.
• Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required.
• Experience in at least (2) two modes of transport (air, sea, road, and rail) including the planning, coordination and executing of large-scale personnel and/or cargo movement operations at the international level is required.
• Experience in working in or in support of a United Nations common system field presence, (inclusive of peacekeeping operations, special political missions, agencies funds and programmes), or other similar international organization is desirable.
• Experience in working in ERP supply chain modules such as Transportation Management
• (TM) module is desirable.
• Experience in sourcing, cleaning and preparing data, selection and developing visualization/metrics in transportation, procurement, and/or supply chain management that enable easy communication/interpretation by the users is desirable.
• Languages: fluency in English is required. Knowledge of another official United Nations language is desirable.

Competencies
• Professionalism: Knowledge of the process for volume transportation program; ability to prepare and negotiate transportation requirements with representatives of air, sea, and surface transportation contractors; understanding of regulations and requirements designed to ensure the safety of personnel and goods transported by contracted carriers; ability to perform research and to evaluate and integrate information from a wide variety of sources and to assess impact on transport operations; ability to use electronic spreadsheets (MS Excel) and
• Power point presentations; proficiency as an end user with databases (input of data and running of queries). Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.