JOB ROLE/ PURPOSE:
Coordinate the provision of transportation services to support URA operations.

KEY ACCOUNTABILITIES
1. Monitor the implementation of URA Fleet insurance and license cover to ensure compliance with the provisions of the Insurance Policy and Regulations
• Maintain a database of URA Fleet due for insurance/license renewal and forward to supervisor for approval when the need arises

Follow-up on the acquisition of insurance/license stickers with the Transport Licensing Board
• Prepare claims for license fee renewals for payment and distribute license/insurance stickers to the respective Fleet Assistants

Coordinate the insurance compensation and third-party liability claims process when accidents occur

Generate quarterly accident management reports that inform the Transport Licensing board and management’s decisions

2. Supervise the Fleet management system and Log book usage to foster compliance with the Fleet Management Policy and Guidelines
• Sensitize Fleet Assistants on the Fleet Management System and log book usage
• Raise requisitions for parking registers, vehicle gate passes and log books for issuance to fleet assistants
• Monitor the usage of motor vehicle log books and street parking receipts and store those that are used up
• Extract periodic Fleet Management Information System reports on vehicle parking compliance and submit them to Supervisor Fleet

3. Respond to transport and logistical requests across URA to facilitate business operations
• Provide for transport requests across URA to transport staff and any other authorized items
• Compile fuel order requests and submit them to the supervisor for approval
• Prepare and account for payments of hired vehicle services
• Manage Reconcile vehicle fuel consumption, cleaning and maintenance costs and submit to the supervisor for approval
• Coordinate fleet procurement processes and maintenance of motor vehicle tyres.

Plan and manage the performance and development of staff under jurisdiction to improve their productivity
• Plan and budget for resource requirements in the business Unit and monitor the usage to ensure efficiency
• Develop and monitor a Business Unit Work plan and develop performance agreements with all the staff under supervision
• Monitor staff performance and provide guidance and periodic feedback for performance improvement
• Assess the training and development needs of staff under supervision and recommend appropriate interventions
• Provide coaching and mentoring support to staff under jurisdiction
• Initiate and implement activities/programs intended to create and harness teamwork in the Business Unit
• Implement succession planning and any other staff-related programs as introduced and approved in the organization
• Create and maintain a working atmosphere that fosters creativity and innovation in the team

Qualifications
PERSON SPECIFICATIONS
Essential Requirements
• An relevant Honors Bachelor’s degree or its equivalency in either Management, Accountancy, Mechanical Engineering or Electrical Mechanical Engineering from a recognized academic institution.
• At least (2) two years of experience in fleet management in a reputable organization
• A valid driving permit with at least class B (04 years).
• An impeccable record of integrity

Desirable Requirements
• Training in Fleet management
• Understanding of PPDA regulations

Knowledge
• Knowledge of the Traffic and Road Safety Act,
• Knowledge of Computerized Fleet Management Systems
• Knowledge in handling Insurance matters and incident management.
• Conversant with statutory requirements for Fleet Operations

SPECIAL SKILLS AND ATTRIBUTES
• The incumbent should have good Communication skills
• The incumbent should have good interpersonal customer care skills
• The incumbent should have good crisis management skills
• S/he should be able to demonstrate Analytical and decision-making skills