Our Dream is to bring people together for a better world. Beer, the original social network, has been bringing people together for thousands of years. We are committed to building great brands that stand the test of time and to brewing the best beers using the finest natural ingredients. Our diverse portfolio of well over 400 beer brands includes global brands Budweiser, Corona and Stella Artois; multi-country brands Beck’s, Castle, Castle Lite, Hoegaarden, and Leffe; and local champions such as Aguila, Bud Light, Jupiler, Klinskoye, Modelo Especial, Quilmes, Skol, and Victoria. Our brewing heritage dates back more than 600 years, spanning continents and generations. From our European roots at the Den Hoorn brewery in Leuven, Belgium. To the pioneering spirit of the Anheuser & Co brewery in St. Louis, US. To the creation of the Castle Brewery in South Africa during the Johannesburg gold rush. To Bohemia, the first brewery in Brazil. Geographically diversified with a balanced exposure to developed and developing markets, we leverage the collective strengths of approximately 200,000 employees based in more than 50 countries worldwide.

Job Description
To support management in their effort to reach targets and deliver on their strategic goals by providing effective secretarial and administrative support.

Duties and Responsibilities:
• Comply with safe, health and environmental procedures and legislation
• Maintain safety and good housekeeping standards
• Identification of unsafe practices through SIO’s
• Adherence to PPE policies
• Receive and issue PPEs
• Office management, i.e. ensuring all equipment are in good working order & the required stationery & refreshments are available
• Processing payment /GRN of various invoices
• Accountabilities for various expenses made
• Effective Diary co-ordination
• Act as a reference point in the presence or absence of the PM
• Dispatching documents within and out of Uganda by courier – DHL and tracking to ensure receipt
• Effective and timely handling of office visitors
• Maintain professional care between stakeholders and the Company
• Preparing minutes and typing other documents as requested
• Maintain a neat filing system
• Attending to all calls and taking necessary action, i.e. diverting to the departments
• Relay messages, faxes and any other communication
• Scheduling meetings / appointments
• Contribute to self and team development
• Compile monthly reports: collect and compile departmental reports from the HODs every month
• Ensure updated VPO boards
• Drive VPO pillars (esp. Safety & Management and people pillar)
• Obtain flight options, make flight reservations and deliver tickets
• Preparation of letters of invitation and visa applications where necessary
• Handling accommodation requests for employees travelling and visitors into Uganda
• Organize a wide range of meetings, lunches both at internal and external venues which may involve influential contacts both locally and oversees
• Organize car rental/ hire requests and processing the required purchase orders
• Assist to draft the Supply / PM departmental budget
• Keep departmental expenses within set budgets
• Highlight LE & possible overspends in monthly expenditure to budget
• Ensure right postings (correct amounts on correct accounts)
• Make adjustments where necessary to the PM’s account in consultation with him
• Process and ensure payments to all suppliers in time
• Other duties as maybe assigned from time to time

Qualifications
• A good University degree in Administration or any related field from an accredited institution
• Good leadership potential
• Influencing ability
• Demonstrate a high level of trust, discretion, and confidentiality
• Ability to communicate well both verbally and written
• Efficient, Self-motivated, organized and IT Literate (excellent in MS office applications)
• Good knowledge of systems like Flowcentric, Syspro & Qdocs is an added advantage