United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda
In Uganda, WFP provides monthly food (in-kind and cash) assistance to almost 1.3 million refugees across 13 rural settlements as well as other crisis-affected populations, most recently providing emergency food assistance in response to alarming levels of food and nutrition insecurity in the Karamoja region. WFP Uganda also provides agricultural and market support to smallholder farmers, buying directly from farmers for its school feeding programme where possible. The UN agency uses its supply chain network to not only transport food but also other commodities such as medical protective gear to support the government COVID-19 response. WFP Uganda is also working closely with the government to strengthen its social protection systems and make them more responsive to shocks, both critical ingredients to achieving food security.

ARE YOU UP TO THE CHALLENGE?
We are seeking a qualified individual for the position of Procurement Assistant (SSA 5) to be based in Kampala. The selected candidate will be employed on a short term 6 months contract.

ORGANIZATIONAL CONTEXT
The job is found in Uganda Country Office, reporting to Procurement Officer.

JOB PURPOSE
To provide operational and adminitrative support to the Non-Food procurement sections-Goods and Services, hence contributing to the efficient and effective delivery of procurement services.

KEY ACCOUNTABILITIES
• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services for efficient field operations.
• Compile data, prepare and distribute documents, to support successful procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), ensuring standard processes are followed.
• Review, record and prioritize purchasing requests, ensuring all supporting documentation is received, and funding is available, in order to enable the procurement of goods and services.
• Coordinate and monitor the delivery of procurement requisitions, verifying receipt and inspection of deliverables, and performing follow up actions to ensure supplies reach the operational areas.
• Research, collate and present information in standard formats, to enable informed decision making and consistency of information presented to the stakeholders.
• Update, manage and maintain relevant databases and records, to ensure the information is accurate, organized, and available for others to access, and supports reporting requirements.
• Liaise with internal counterparts to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Perform any other duties as required

STANDARD MINIMUM QUALIFICATIONS
Education: University degree or its equivalent in Procurement, Finance, Economics or Business Studies is desirable from a reputable institution

Experience:
Four (4) years of progressively responsible experience in supply chain. Procurement specificity an added advantage.
Language: Fluency (level C) in English language.

OTHER SPECIFIC JOB REQUIREMENTS
Knowledge Skills and Abilities
• Good working knowledge and experience using MS Office applications is a requirement.
• Knowledge of WFP procurement policies and rule, regulation and procedures is desirable.
• Good reporting and writing skills,
• Record management skills,
• Interpersonal skills,
• High sense of initiative,
• Good judgment and ready to work in a multicultural team environment.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People
• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance
• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership
• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.