Reporting to Procurement Officer, the Procurement Assistant is responsible for the efficient procurement of items/services for IRC’s office in Arua. S/He must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

Duties and Responsibilities

• The implementation and/or maintenance of standard IRC procurement policies and procedures.
• Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
• Coordination with Procurement Officer to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Ensuring that all Supplies, services and equipment required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Doing regular market survey for regularly purchased items.
• Advise the Procurement Officer of procurement-specific issues or improvements.
• Any other duties or tasked delegated by Supply Chain Coordinator.

Expected Deliverables

• Generate and / or maintain an IRC MPA/MSA Vendor database.
• Generate and/or maintain comprehensive price list for goods, services and equipment purchased by IRC and share with all field staff on weekly basis
• Make sure the BvA system Purchase Requests are properly tracked and updated to help in generating the right BvA
• Produce routine purchase status reports for Procurement Officer, Programs and Finance.
• Maintain the IRC Purchase Request Tracking & Metrics system and submit routine reports to the Supply Chain Manager and Kampala.

Qualifications

• Diploma in Procurement and Logistics Management
• Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
• Familiarity with major donor and local regulations / laws advantageous.
• Three years’ work experience in procurement, at least one year in a supervisory capacity.
• Holder of a valid driving license
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of computers especially spreadsheets.
• Strong sense of personal integrity.
• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Team spirit and problem solving abilities.

Please note:

• This position is open only to Ugandan nationals.
• Applications will be reviewed on a rolling basis.

Submit your CV and Application on Company Website : Click Here

Closing Date : 12 July, 2020