JOB DETAILS:

The National Bureau for NGOs (NGO Bureau) is a semi-autonomous body under the Ministry of Internal Affairs established by the NGO Act 2016 .The Act mandates it to register, regulate, coordinate, inspect, monitor and oversee all NGO operations in the country.
The NGO Bureau is seeking to engage and therefore invites applications from suitably qualified Ugandans to take up the following positions:
JOB TITLE: Procurement Officer (1 Position)
Salary Scale: NGO Bureau LV 5
Reports to: Senior Procurement Officer

Responsible for:

Supporting the department in coordinating monitoring and providing technical support for the implementation of procurement and disposal of assets function of the Bureau to ensure value for money

Purpose of the Job

To provide support role in coordinating, monitoring and providing technical support for the implementation of procurement and disposal of assets function of the Bureau to ensure value for money .

Key Duties and Responsibilities

• Compile schedules of procurement requirements:
• Prepare draft bidding documents and procurement plan;
• Reference, verify and manage procurement documentation:
• Enter sanctioned transactions in the procurement system for further processing
• Advise end users on development of procurement specifications,
• Store procurement records and information on suppliers,
• Receive and attend to inquiries from bidders and suppliers,
• Distribute bidding documents and notices;
• Facilitate and manage the bidding process;
• Receive and register bids:
• Advertise tenders.
• Prepare monthly reports to PPDA

Competencies

• Result oriented
• Understands the PPDA Act
• Knowledge of Procurement and Supply Chain/ Logistics Management or Purchasing & Supplies/Materials Management
Technical
• Understands the Government procurement system
• Knowledge of the PPDA Act.
• Good analytical skills
Behavioural
• High level of integrity and honesty
• High level of professionalism
• Serves the interests of bidders equally
• Upholds principle of value for money in every procurement.
Core competences:
• Computer literacy skills:
• Excellent interpersonal skills:
• Good communication and reporting skills:

Person Specifications

• A Bachelor’s Degree in Procurement and Logistics Management or
• Full professional qualification in Supply Chain Management (CIPS)
• A post graduate Diploma in Procurement Management will be an added advantage
• A minimum of two (2) years of experience in procurement and contract management in public sector is required; Membership of any professional body eg. IPPU, CIPS: Good knowledge of procurement policies and procedures of a multilateral financial institution (preferably the PPDA, Government of Uganda, Donor Projects), and good knowledge of the institutional, technical, and commercial aspects of procurement will be an added advantage.

Interested candidates are invited to submit their application letters together with the following:

• Detailed and updated curriculum vitae signed and dated by the candidate;

• Certified copies of academic transcripts and certificates:

• Copy of the applicant's National Identity Card.

• Names and addresses of three (3) referees who should forward their recommendations directly to the Executive Director by 1.00 p.m. on Friday 26th June, 2020.

Referees should attest to the candidate's academic credentials, managerial skills and integrity.

Sealed applications should be addressed and delivered to the address below

Application letters with accompanying documents can also be emailed to

[email protected] 

with the subject clearly indicating the position applied for

The Executive Director

National Bureau for NGOs

3rd Floor, Kingdom Kampala Building

Plot 31 A-35A, 37A-39A, Nile Avenue

P. O. Box 24216,

Kampala, Uganda

The envelopes should be clearly marked "APPLICATION FOR THE POSITION OF .....

(Please indicate the specific position applied for)" on the top right corner:

Incomplete applications or applications delivered or emails sent after the closing time will not be considered.

For inquiries please contact: +256-393-241241, +256-393-241232

(during work hours only).

Closing Date : 26th June 2020